24 April 2004
Michael Wallmannsberger, 24 April 2003
AGM Date and Location
Having successfully passed the constitutional amendments, we are able to secure our preferred AGM date of 30 July. Executive Committee recommends that Council resolve to hold the AGM on Friday 30 July, at the InternetNZ offices, from 6 pm.
Council Vacancy
Roger De Salis is no longer a member of Council as a result of his membership having lapsed in December 2003. The President has advised Roger that his position has been vacated. Executive Committee recommends that Council resolves not to hold a ballot to fill the vacancy, as per Clause 6.6 of the constitution.
Meeting Schedule
Executive Committee has approved a meeting schedule for Council and Executive Committee for the year. It has been circulated to council-announce.
Recommendations
THAT the InternetNZ AGM be called for Friday 30 July 2004 at the InternetNZ office, Level 9, 5 Willeston Street, Wellington, commencing at 6 pm.
THAT the Council position vacated by Roger De Salis remain vacant until filled at the AGM.
Executive Committee Report and Recommendations
Minutes of the Executive Committee of 10 April are available for Councillor's consideration.
Key Points from the meeting not specifically on Council's agenda:
The Constitutional amendments were passed and have been submitted to the Registrar of Incorporated Societies.
Project Management Office framework was referred to a workshop (held yesterday).
The Treasurer is taking advice on the recovery of a $400,000 tax credit from Domainz. Initial indications are that this will be able to be redeemed.
The Treasurer was appointed acting Executive Director for urgent issues in Peter Macaulay's absence.
The Charities Bill before Parliament may affect InternetNZ.
The Vice-President and Simony Riley were delegated authority to collate the annual report and expend the budget set aside for that.
The Vice-President was delegated authority to hire a wordsmith to complete the final write-up of the Strategic Plan.
The Treasury Policy requires that Council approve where funds of more than $400,000 are held with any one institution. Given the substantial cash reserves, the level of deposits with three banks substantially exceeds that amount (see recommendation).
Executive Committee has been investigating the appointment of a Project Leader for Internet Code of Practice. None of the tabled options have been satisfactory. The committee recommends to Council that the President be appointed Project Leader.
Executive Committee has considered remuneration for this considerable responsibility, which is outside of the President's role. The committee believes, in this case, the appropriate mechanism is to pay the President an additional honorarium for for the Project Leader role. We have agreed, in principle, that the President should be paid an amount that is consistent with the status of his office and the importance of the project but that remuneration is on a "non-commercial" basis. We are seeking advice on appropriate figures, within those guidelines.
Executive Committee has appointed ED project manager for Internet Code of Practice.
Recommendations
THAT Council approves, as required by the Treasury Policy, that up to $733,000 may be held in each of three accounts held with different banks.
See ICOP report for recommendations on ICOP.
