Minutes of Executive Committee - 19 May 2007

Present: David Farrar (Acting Chair), Michael Wallmannsberger, Chris Streatfield, Simon Riley.

In Attendance: Keith Davidson, Susi Fookes.

Apologies: Colin Jackson.

The Acting Chair opened the meeting at 11.10am and passed on Colin’s apologies due to illness.

Minutes

The minutes of the 17/02 Executive Committee meeting were accepted.

Matters arising and Action Point update

Invitation for John Truesdale of the National Library to be formally sent to Graham Coe. To fit on the Council agenda in March – Complete.

Executive Director to prepare papers on Remunerations Review and Appointments Panel for Council consideration at March meeting – Complete.

President approaching a range of parties regarding participation in appointments and remuneration panel – Complete.

Executive Director to ask Consumers Institute and ISPANZ what they think on the question of the draft. Feedback to be circulated to the Executive Committee – Keep as action point.

Simon noted that the website roadmap from the minutes of the last meeting should be an action point.

Action Point:  Staff to provide an InternetNZ website roadmap before the July Executive Committee meeting.

Naming rights for Building

It was agreed that it is good advertising for the cost of holding naming rights of the building and that the name should include the InternetNZ brand (e.g. InternetNZ House).

There was some discussion as to whether a rebranding or refreshing of the brand is needed before continuing with the naming rights for the building.

Action Point: Staff to do a paper reexamining the InternetNZ brand, before the next Executive Committee meeting.

December 2006, January, February and interim March 2007 monthly accounts

Keith spoke to the item and noted that the March accounts include some of the year end adjustments and are still being finalised. Final year end accounts will be available to the16 June Council meeting.

There was discussion on the detail. The group congratulated Keith for spending the budget, as planned this has drained down reserves to the desired level.

Keith noted that there is still a lot of work to do on the new chart of accounts. It was agreed to show the format of the new reporting to Council.

Action point: Staff to show Council the format for the new financial reporting.

The Treasurer noted his concerns that there are still problems with the financial report summaries. It was noted that with the new reporting there will be steps to fix this.

Action Point:  ED and Treasurer to investigate balance sheet items as noted.

INZ Charitable Status

Michael advised the lawyers are preparing the INZ Charitable Status application for the Charities Commission; and if successful will then seek an IRD determination for INZ. It was noted that minor constitution amendments required will be considered at the June Council meeting.

Action point: Simon to send the Executive Committee a copy of the Gavin Adlam “Internet Foundation” document. This is to be a permanent item on the Executive Committee agenda.

The committee will have an online discussion once document is posted.

It was suggested that the Digital Summit (early October) would be an ideal time to announce the charitable status.

NZRS Items:

David handed the chair to Chris due to possible conflict of interest. Keith spoke to the concept of redeeming the $400,000 redeemable shares in NZRS, It was agreed that the President will email the NZRS chair saying that we seek to redeem the shares on 31 March 08. Then Council is to make a formal resolution at the 16 June meeting.

Action points:

- ED to draft email for President to send to Chair of NZRS seeking to redeem shares

- Executive Director to provide Council with a paper advising Council on the best way to administer the funds.

David noted that there is a rent review in progress and it has gone to arbitration. It will benefit us as tenants until mediated.

David also noted that NZRS are advertising for a business manager to evaluate business opportunities. This is a six month contract position extendable to nine months.

External Relationships:

Keith reported on the outcomes from 11 May ICT-NZ AGM and Board meeting.

He advised TUANZ continues to be a rollercoaster relationship.

12.45pm – 1.15pm   Lunch

Keith then spoke on the TCF. It has been agreed that both parties will continue to downplay ENUM until any significant pressure to resurrect the working group applies, as all agree that other regulatory issues remain a higher priority and major resource use. It is prudent to include a line item in the next budget for ENUM. We are still engaged with TCF on spam and on LLU working groups. Also we will take outputs from the peering group to the TCF.

Include a discussion item on the next Executive Committee agenda on possible enhancement to our relationship with TCF.

Keith then updated the group on the Digital Strategy Summit. Janet Mazenier has replaced Pete Macaulay as the Digital Strategy person at MED. He noted that at this stage the conference programme is very fluid but likely to firm up after next weeks organisers meeting.

Keith briefly updated the group on connecting to KAREN.

Action Point: Exec Ctte recommendation to June Council meeting nominating ED for KAREN Advisory Council.

Victoria University “.nz honeypot” proposal was discussed. It was agreed it was a very worthwhile project.

Action point: Staff to prepare a summary paper on the “.nz honeypot” proposal to go to Tech Ctte and then to Council if agreed by Tech – funded from the TCD fund.

Action point:  Staff to find out who owns the ‘.nz honeypot’ output data and can we use it to help protect the Internet.

Action point:  Staff to investigate privacy issues around publishing name names etc from the results from the ‘.nz honeypot proposal’.

Consumers Institute – Broadband Measurement Project

Keith spoke to the item. InternetNZ has been asked for technical assistance by Consumers. He noted that Medialab and WAND are keen to engage in this project.

Peering TF update

Simon updated the committee on the Peering Task Force outcomes. Richard Wood is pulling together a first draft report that will go back to everyone that we interviewed. He noted that Telecom reentering peering looks to be very useful, however TelstraClear have indicated they will not change its position at the moment.

Council Communications

Simon spoke to the item. He feels that there is a disconnect with the non active Councilors and suggested ideas to improve:

1. Official meetings with government – a short notice to Council prior, followed with a file note including who was at the meeting, any issues etc.
   

Keith agreed that this would be appropriate and Staff will do this from now on.

2. At the beginning of a week post a list of all the meetings for the next week.
   

Keith and other members of the Executive Committee disagreed as some meetings are organic and not scheduled, and the importance is often not known until the meeting.

3. Planning cycle chart.
   

There is one currently.

Council Honoraria

Keith asked if the new honoraria apply from 1 April or from AGM. It was agreed it applies from 1 April.

Council Meeting Agenda

The Committee discussed the Council draft agenda (16 June). It is to be noted to Council (that due to the SR) that it is likely to run over time and may run after 5pm.

It was noted that the meeting will be the last for the INZ year and a dinner to farewell outgoing Councillors and Officers (President and Vice President) should be held on Friday 15 June.

Action point: Staff to organise an early dinner and drinks on Friday 15^th.

Action point: Staff to remind outgoing Councilors that Susi will recover 3G and access cards at the 16 June meeting.

General Business

Jordan will be speaking at the TUANZ ‘s Tel.con8,  there is nothing else on the agenda that would require other INZ representation, though there may be value for the public policy chair or a representative to attend.

Michael will be attending AusCERT – he is leaving tomorrow.

Keith noted that he has got some information from Communications Partners on Access Grid layout, but has not had a chance to read it.

Keith spoke briefly on NZCERT; Brendon Murray wants to progress it.  Keith is also talking to a possible contractor about producing CA and NZCERT scoping papers. We will need to get a lawyer to look at the contract regarding intellectual property.

We have received an assistance request from the New Zealand Maori Internet Society. Keith will forward it to the Executive Committee, and will follow up with MIS in July.

The SR will not affect the elections timetable. Nominations will open early June.  Keith (as returning officer) and Maureen Milburn (if available) will be the scrutineers.  The outgoing Councilors are Mark Harris, Simon Riley, Judy Speights, Jennifer Northover and Pete Macaulay.

Action point: Executive Director to notify Council of key dates in election process.

Next Exec Committee meeting: Saturday 7 July – tidy up for AGM. Aim for teleconference.

The chair closed the meeting at 2.56pm.