Minutes of Executive Committee - 18 January 2008

Present

Present - Peter Macualay (Chair), Frank March, Chris Streatfield, Michael Wallmannsberger

In attendance - Keith Davidson, Jordan Carter, Susi Fookes, Crispin Garden-Webster -remuneration item only.

Apologies 

There were no apologies.

Minutes of Previous Meeting

Minutes of the Executive Committee meeting of 23 November 2007 were received, and adopted as a true and correct record.

Matters arising from the Previous Minutes:

There were none. Noted one outstanding action point for the President.

Accounts

Keith responded to the issues raised on the list, Michael noted that the accounts are coherent and clearly reconciled. The transition to the new accountant is underway, a letter has been sent to Bruce Stormer stating that we are changing to Curtis McLean as a single accounting services provider to the InternetNZ group under the new structure. This should be formalised by the March Council meeting.

Remuneration Review

Crispin joined the meeting for the remuneration item. Senior staff remuneration reviews are now overdue, an interim adjustment was made in November. Job sizes and descriptions are being reviewed. Crispin has taken stock of the market by comparing roles within InternetNZ with the similar positions in the NGO and public sectors. Michael noted that he would like to see the total cost of remuneration, and would like to see the right proportion of the budget spent on staff, ensuring there is room for staff to grow.

The importance of succession planning and retaining institutional knowledge was also discussed.

Crispin to meet with the managers to refine the reports.

Action point: Crispin and senior staff to refine the remuneration report.

Shared Services / Structure

The ED and DNC's shared services paper was discussed. Major items clarified were the Council’s expectations as to how shared services could operate, and the staff’s perspective on this.

Executive Committee agreed to the following process in taking the discussion forward:

a.         Redraft of staff paper (managers)

b.         Critique from the Executive Committee (officers)

c.         Further redraft (managers)

d.         Meeting of President, NZOC Chair, NZRS Chair, Executive Director, DNC and

NZRS GM to discuss final draft

            e.          Final draft in time for March 2008 council (staff)
 

Action point: Staff to redraft shared services paper, Executive Committee to critique the redrafted shared services paper, then staff to take feedback and develop a paper ready for a meeting of Governance Chairs and Senior Staff, followed by a final re-draft of an agreed paper for the March Council meeting.

Budget / Business Plan / Members Consultations

Keith went over the members’ consultation agenda. Members will be straw-polled for whether Public Policy can increase its budget to cater for campaigning during election year. Keith noted that budget is entirely modular and ready to be sliced and diced post structural reform.

Peter and Frank gave their apologies for the consultation in Dunedin.

Council Agenda Setting

It was agreed to move Paul Pettit to the first item after council alone time.

Digital Opportunities Trust

The committee agreed that the trust should be set up; ready to go for when/if it is used. Simon Riley needs to be engaged in this; who else is committed to the initiative?

Action point: Engage with Simon Riley on the Digital Opportunities Trust.

Action point: Michael and Keith to set up the incorporated trust, set a trustee and apply for charitable status.

Other Business

There was no other business.

Meeting Closed:           4.55pm

Next Meeting:              TBC

Signed as a true and correct record:

………………………………………………

Pete Macaulay, President, CHA