PMO Template Index
Business Case
A one page document for the Executive Committee to evaluate the business benefits and risks of undertaking a specific project. Use it to support the decision to do the project. Depending on the project type it may progress to Council for final acceptance.
Download file | More Information
Project Register
The project register is to be updated for each project, and will be collated by the PMO to present at Executive Committee/Council Meetings.
Download file
Project Initiation Document (Executive Summary)
A one page summary of the PID for Executive Committee reporting.
Download file
Project Initiation Document (Major Projects)
This is a two page document including a document history page to track changes and approvals through to acceptance by Executive Committee/Council.
Download file | More Information
Project Initiation Document (Simple Projects)
This is a two page document including a document history page to track changes and approvals through to acceptance by Executive Committee/Council.
Project Status Reports
This is used for reporting to those with Governance over the projects, there are two templates, one for Executive Committee/Project Sponsor for simple/internally focussed projects and one for External Stakeholders/Council for External projects (still draft).
Download Exec Committee file | Download External/Council file
Gantt Chart
This is a sample of what may be used; Project Managers may wish to use other project management software. Please note that whichever system is used the files must be exported in a supported format.
Download file (.xls)
Communication Plan Template
Download file (.xls)
Project Meeting Agenda/Minutes
Every project meeting must be minuted and a copy sent to the PMO.
Download file
Deliverable Sign Off
This is for audit trail and Executive/Council reporting, where tangible deliverables have been completed, a copy of this form to be sent to PMO.
Issues Risk Log
This template is for each issue. The PMO will be collating issues across all projects.
Change Request Form
This form requires 3 signatories and if it exceeds approval limit must be authorised by either Exec committee or Council.
