Agenda

AGM 2002
of the Internet Society of New Zealand Inc

WHEN:

10:00 AM , Saturday June 29 2002

WHERE:

Rutherford House Lecture Theatre
Ground Floor
Rutherford House
Bunny Street
Wellington
See Maps below

AGENDA:

There will not be a social session after the AGM this year as we must pack-up and depart by 1500 because the new Council will hold its first meeting of the term at 1600 in the Society's own premises. Members, as always, are welcome to attend.

VOTING INFORMATION

Background

The amendments to the Constitution last year make significant changes to the way members participate in the business of the Society. In particular the election of Officers and Councilors, and the voting on Constitutional Amendments have changed.

Section 12.4 introduced Preferential voting for Officers and Councilors. Section 10.2.3.e introduced a Nomination period which opens eight weeks before the AGM and which closes after 21 days. This year that period is Saturday May 4 - 2359 Friday June 7. Nominations will only be re-opened at the AGM should there be insufficient candidates to fill vacancies. [This period also applies to submission of Constitutional Amendments.]

Section 10.2.2 introduced an online voting period prior to the AGM of 14 days. The dates this year are 00:01 Saturday June 15 - 2359 Thursday June 27. Voting will re- open at the AGM only if insufficient nominations were received during the nomination period. [This period also applies to submission of Constitutional Amendments. No voting takes place at the AGM on Constitutional Amendments - it is all online prior.]

Section 4.2 introduced the loss of voting rights for unfinancial members - this is the day after the previous subscription expires. (Members used to retain voting rights while unfinancial)

The cumulative effect is that we have now three lots of information which must reach members at different times - Notice of Meeting (30 days prior to AGM), Nominated people and their biographies (after close of nominations and before online voiting starts - between 21 and 14 days prior to AGM), and Financial Statements (14 days prior). For this reason we are now doing all notifications electronically. ANYONE WHO WISHES HARD COPY OF DOCUMENTS SIMPLY NEEDS TO CONTACT THE OFFICE. Phone 04 472 1600, fax 04 472-1207 or office@internetnz.net.nz and we will print out copies and post to you. All material will also be on the website.

Nominations for Secretary, Treasurer, and Councillors

Nominations remain open for the following positions within InternetNZ until 2359 on Friday 7 June

For results at close of nominations see Election Declaration - June 12 2002

• Secretary (1)
• Treasurer (1)
• Councillors (6)

All terms are from the conclusion of the June 2002 AGM to the conclusion of the 2004 AGM.

A role description for the position of Secretary is at (link) and for Treasurer at (link).

Nominations shall be made by e-mail to the Secretary (secretary@internetnz.net.nz) and must be made no later than 2359 on Friday 7 June 2002. Nominators are asked to use a subject line of "NOMINATION". Please copy to the Executive Director (exe.dir@internetnz.net.nz)

Voting, where necessary, will commence online on Saturday 15 June and close at 2359 on Thursday June 27. Nominations and voting re-open, if needed, only for those present at the actual AGM on Saturday 29 June.

The Secretary is happy to supply a neutral nomination to any member wishing to stand for office, if they approach him.

Proxy voting

Under the new Constitution there will be two types of voting:

• Online: Elections and Constitutional Amendments (if any) will take place online before the AGM. If insufficient nominations are received by close of nominations at 2359 on June 7, nominations will be re-opened from the floor of the AGM. Voting will again be online, not by paper ballot. In order to vote your proxies you will need the proxy giver to supply you with their login and password once it has been sent to them. Without this you cannot vote in the online section.
• Physical: those present at the AGM will vote on standard procedural issues, adoption of Budget etc. Standard paper-based proxy forms will be required for this aspect of the voting. Proxy papers must be faxed to 04-472-1207, or posted to the Secretary at:
  InternetNZ
  PO Box 11-881
  Wellington
  by 10:00 AM on Thursday June 27 2001 A sample proxy form is at (link)
  
  which shows all the details which must be supplied, including a valid signature.

WEBSITE

All papers will be placed here as well as sent by email to each member.

Sue Leader
Executive Director
on behalf of
David Farrar
Secretary
InternetNZ