Executive Committee Minutes - 19 November 2004

Attendees: David Farrar, Keith Davidson, Simon Riley, Peter Macaulay, Michael Wallmannsberger, Chris Streatfield, Michael Sutton (observer), Gale Blikshavn (minutes).

1. Minutes of Previous meeting

Previous minutes were accepted by consensus.

2. NZRS Dividend

David declared conflict of interest however it was noted that issue required his input.

ACTION : MW to include on agenda to discuss at next Council meeting to consider payment dates of dividend.

The meeting went into committee

3. Communications Review

Meeting today was deferred. However the communications review needs to be completed prior to February. Discussion was held re timing of Executive Committee Focus group which will now be held 1pm Friday 26 November.

4. ICOP

Peter introduced Stuart Micklejohn to the meeting; he will commence work on ICOP on 1 December. The meeting went into committee to discuss the permanent research officer role.

Peter then updated committee on ICOP to date. Letter from the Minister had been sent to Telecommunications Carriers Forum to draft email spam code of practice which is to be reviewed by InternetNZ. TCF Board have requested meeting with InternetNZ to discuss. 30 Nov/1 Dec Telecommunications Commissioner is holding workshops for ISPs. It was noted that a good number of ISPs will be in attendance at NZNOG in February and because the timing is right this would be good opportunity to present 1 st draft of ICOP.

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5. Peering

It was discussed to hold a meeting for ISPs to be held at NZNOG 2-4 th of February. Agenda for Bill Norton was discussed and President requested confirmation to provide sponsorship for Bill Norton to attend and make time to discuss internal peering policy issues with relevant parties including Govt and Telcos in both Wellington/Auckland and to present at NZNOG. The costs involved are business class airfare and accommodation being a proposed budget of $15k. Resolved by consensus to fund from Peering Project budget.

Simon noted a position paper for InternetNZ on peering be completed Action PM .

Noted InternetNZ advice to ISPs after Peering presentation received today, would be not to plan for the future until after NZNOG.

6. INTEROP 

Peter tabled activities plan to December 6 and updated committee on the Canterbury Lab. Peter also noted he will now be holding regular meetings with Ernie Newman (TUANZ) the first to take place next Tuesday.

7. ICTUS

Peter noted that ICTNZ and ICTUS are still separate operations. ICTNZ has agreed to become a member of ICTUS. Noted that a sibling organisation was required but two was confusing. Discussion was held. ICTNZ membership was robust. 4 meetings had already been held, InternetNZ had attended the last meeting. Peter noted he was due to report on Jim Higgins' activities but had been unable to table at this meeting. Simon and Peter to discuss ICTUS/ICTNZ issues separately.  Action SR/PM.

8. Executive Committee Budget Bids

Chris noted to anyone putting in bids that they were required to fit with business plan. Noted two laptops had been ordered as capital expenditure for stability was required for the senior staff as their equipment is considerably below standard. Chris noted that an increase to the capital expenditure budget was acceptable.

David noted do we look at increasing the project budget as a whole for the next financial year. Chris noted that there hadn't been enough projects this year to look at increasing the amount. We have had to go requesting people to think up projects. This has not been the intention of this fund but to allow the Society to undertake unforeseen major projects without needing to run major budget deficits. Any budget left over from this year's project fund could be added to next year as an accumulating budget item. Simon noted the need to invest quality time and resource that the whole industry can buy into.>

Simon also noted Peering had been new project, would it now be incorporated or remain a project? Chris noted it would become budget line and also PIP would also have a budget line created. Keith noted there will be some committees that would have difficulty putting in budget bid and Exec should lead the way. David agreed to draft the business plan, Chris will then add in ICANN, Peering and PIP.

Action DF/CS. It was noted operational expenses of DNC in relation to InternetNZ needed to be discussed at an operational level.

9. TUANZ Conference

Keith updated the meeting on the recent conference. InternetNZ missed the opportunity to work with TUANZ although not for lack of trying. Key note speaker spoke of mush networks driving competition at the regional level which was well acknowledged by the Minister. Noted by Simon that the useful outcomes needed to get in front of Ministers. The conference was mainly attended by non-Internet organisations who had little understanding of current Internet initiatives which were not explained to the right level of understanding in some cases. Peter/Keith to formally report on TUANZ to Council. Action PM/KD.

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10. Council Meeting Agenda

POD to be booked for meeting as a trial. Action GB For the following meeting, a re-examination of layout to be undertaken Action PM/DPF. Agreed by consensus.

Budget bid/ ICANN/PIP/ Membership/Meetings at NZNOG/Jim Higgins on ICTUS/Judy Speight for Interop to be included. Governance and Constitutional may also be holding a meeting prior to Council. 9.30am - 5pm

12. General Business

Next Exec Committee meeting on 4 December was deferred to 17 December at 4pm, if required. Following meeting for 14 January, and then probably 20 February to coincide with NZRS Board meeting, with NZRS directors and executive committee meeting for dinner.

Membership - paper tabled on developing membership. Simon suggested putting it on to Council list and whether there was value in setting up working group. Noted can't run membership drive without integrating into a communications plan. Simon noted was a good start and noted to be added to agenda after communications review item for next Exec meeting.

Action MW

Chris noted Council action point on the US$ fund account and had written to get professional advice, and has meeting with auditors next month at the end of the month when the question will be raised on what we need to be taking into account. He also noted how we handle the APTLD entity, he had written to auditors regarding an inc. or co. and advice would be forthcoming. Peter noted that after consultation with accountant that APTLD NZ Limited holds funds in trust for APTLD Malaysia so no transactions need to take place. PM and Chris to discuss separately. Chris noted still waiting on response from Domainz accountants concerning the tax loss reclaim before further progress can be made.

Meeting closed 6.17pm

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