Executive Committee Meeting 29 October 2004

Attendees: David Farrar, Keith Davidson, Simon Riley, David Harris (observer until 10.05am), Peter Macaulay, Michael Wallmannsberger, Chris Streatfield, Gale Blikshavn (minutes)

Location : Auckland

Apologies : There were no apologies

1. Minutes of Previous meeting

Previous minutes were carried by consent.

2. AGM Resolutions

There are two outstanding issues raised by members at AGM: a) some form of advertising to registrants and public on what we do with funds and; b) membership fees. It was noted that members were keen to have some form of report, David queried should we have a one-off adhoc report or wait until the Comms review is complete? Keith noted we can only make a recommendation to Council as it' s a Council decision. Simon noted a value to a one page summary with charts that could be taken out as an advertisement/press release. David said happy to work with Chris to prepare. Discussion was held. Action: MW/SR/DF/ Exec Committee will recommend to Council that the broader aspects of the AGM resolutions will be taken into account as part of the Communications Review and Simon and David will progress.

3. Communications Review

Simon noted he had sent update, no volunteers had come forward so workshop could be scheduled for the morning of Council meeting or 19 November at Exec. Action PM/SR: Peter and Simon to follow up and organise workshop for 19 Nov and to meet all of Council on Oct 29. Action SR: Simon to arrange meeting with Peter and Chris Lipscombe next week to discuss.

Simon queried do we want focus groups? David noted since no one had volunteered for them that combining workshop into Council meeting was better option and this to be followed up as part of the Members Consultation in February.

4. Projects Review

ICOP
Keith updated the meeting on progress to date including conceptual draft completed by Gale (available on Portal/Initiatives/ICOP) and next step was bringing research person on board and further telco liaison. Action: GB Gale to endeavour to arrange meeting between Chris Thompson and Peter. There was discussion on current media issues. Action: SR/PM: Simon and Peter to work up "success factors" for the project. Action: KD: Prepare draft ICOP report for Council

Interop
Peter noted he was meeting with Judy this afternoon. Judy continues to work with stakeholders, the press release about Canterbury Lab in January had received positive feedback. Simon noted still waiting for business case. PM noted Gale had been working on project status report (draft available on Portal/Initiatives/Interop) .

Chris Streatfield joined the meeting 9.45 with apologies for lateness.

Simon noted status report was not business case and suggested Hilary be asked to come in for day or two to complete business case. Peter said she had been notified and it will completed by next week. Action: PM Business case/budget to Exec Committee by Friday for review prior to 29 October Council meeting. .

Bandwidth Optimisation
Peter noted the $10k proposal had been circulated and John Small is now working on report.

ICTUS
Peter updated the meeting and significant progress is being made. Jim Higgins was putting together communications and structure and contacts. Simon noted as long as tangible outcomes are forthcoming from funds invested.

Website
Peter asked with Simon was happy with RFI who noted just question platform capability. Continuing progress is being made. Updating of interim site continuing, Keith noted Google having problems as linking to old pages that were no longer available.

5. Budget Bids

• David noted proposal funding history of InternetNZ to interview 40 people and will have paper for Council.
• Technical committee have noted 10k proposal innovative use of broadband sponsorship.
• ISG likely to have proposal.

Action MW: A note to committees that if they want their bids to go through Council to get them into mailout by 21 October.

6. Council Meeting Plan

Items will include funding bids, project reports and terms of references. Timings to be set by Wednesday. Meeting from 1-6 and opportunity for committee meetings in the morning or day before.

December 18 meeting date confirmed.

7. ICANN visit

Michael Evans will arrive in Wellington 10.30 Monday 18 Oct. Keith noted the .nzOversight Committee dinner after their meeting that evening, which Michael may wish to attend. . Action PM/KD to continue to define itinerary.

8. TUANZ BBB / ITU

Noted that Interop Outreach meeting had been proposed around this and Simon noted NGI will also be having a meeting on one of the evenings. Simon suggest PDT give update of ICANN on InternetNZ behalf. Further meetings with Tuanz will probably take place in Auckland.

Discussion was held around ITU/WSIS in the Pacific region and Keith noted InternetNZ should be involved in process. Action: KD Keith to attend TUANZ conference Action: DPF IAC to be tasked to decide what sort of a watching brief/participatory role InternetNZ should have in WSIS.

9. NZRS

Action: GB Letter to be drafted inviting NZRS directors to meet with the Exec Committee 19 Nov at 6.30pm for drinks / dinner..

10. Staff

Momentum engaged to short list applicants for the Research Officer position which will be advertised in DomPost and Herald shortly. Gale and Isabel doing html and Dreamweaver training this month and first aid next month, Isabel also receiving advanced excel training. EAP/NZRS/INZ/DNC liaison meeting was diary dependent but should take place within next week or two.

11. Paul Swain

Simon updated the meeting on recent Meet the Minister Tuanz function where a review of Telecommunications Act had been raised including an opportunity for InternetNZ to contribute to a more viable complaints process.

Action Items

Meeting closed 11.05 am.