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The meeting was opened at 6:10pm by the Chair.

Officers present: Chair - Peter Dengate Thrush, Secretary - Frank March, Treasurer - Keith Davidson

NB Unless indicated by voting numbers recorded, all votes are by voice.

APOLOGIES

AGM01 (MOVED: Secretary/Chair) THAT the apologies be accepted. CARRIED ANIMOUSLY

PROXIES

The Secretary read out the totals only for Proxies ( Full List )

 

Final Motions and Results

MOTIONS FROM THE AGM OF ISOCNZ JUNE 23 2000

David Farrar 55
Peter Mott 27
Roger De Salis 8
Lin Nah 8
Peter Dengate Thrush 14
Liz Dengate Thrush 24
David Harpham 8
Robert Gray 8
Simon Blake 5
Frank March 4
Sam Sargeant 4
John Hine 4
Ted Grenfell 2
Jennifer Northvover 1
Jim Higgins 1
Steven Heath 1
Andy Linton 1
Chris Streatfield 1

MINUTES OF PREVIOUS MEETING

Noted that Rob Dawson was present at the 1999 AGM and the Minutes should be amended to reflect this.

AGM02 (MOVED: Chair/Secretary) THAT the Minutes as circulated and amended be adopted. CARRIED ANIMOUSLY

CHAIR'S REPORT

AGM03 (MOVED: Chair/) THAT the Chair's report be received CARRIED ANIMOUSLY

Questions were taken regarding:

EXECUTIVE DIRECTOR'S REPORT

6:48pm The Chair left the room and the Secretary (Frank March) assumed the Chair.

AGM04 (MOVED: Secretary/Frederick) THAT the Executive Director's report be adopted CARRIED ANIMOUSLY

6:52pm Peter Dengate Thrush returns and reassumes the Chair

TREASURER'S REPORT

The Treasurer presented his report

AGM05 (MOVED: Treasurer/L Dengate Thrush) THAT the Audited Annual Accounts be accepted CARRIED ANIMOUSLY

(MOVED: Treasurer/L Dengate Thrush) THAT the Budget be adopted.

(MOVED: Farrar/?) THAT the Budget be approved in principle and the Council report back for email approval in three months. CARRIED

(MOVED: Gray/Mott) THAT a business plan be added and three months be changed to four months CARRIED

AGM06 (MOVED: Chair/) THAT the Budget be approved in principle and a business plan be added and the Council report back for email approval in four months. CARRIED

AGM07 (MOVED: Treasurer/Frederick) THAT Martin Jarvie be re-appointed as Auditors. CARRIED ANIMOUSLY

REPORT OF THE DOMAINZ MODEL REVIEW WORKING GROUP

The Chair requested leave of the Meeting to bring in Professor Lew Evans of the Institute for the Study of Competition and Regulation to address the meeting on issues relating to competition which may affect how the AGM considers the Domainz Model Review Working Group report. After discussion the motion was put

AGM08 (MOVED: Chair/Secretary) THAT Lew Evans be invited to address the meeting. LOST

John Hine presented the Domainz Model Review Working Group report. In his introduction he said that it could be summed up in one word - "Rushed".

AGM09 (MOVED: Hine/Shera) THAT the Report of the SRS working group published 19 June 2000 be received. See

CARRIED with acclamation

Hine noted that there had been a subsequent meeting of the Working Group and that they had amended to notifed motions and proposed to put them as displayed on the OHP to the meeting.

(MOVED: Hine/L Dengate Thrush) That Recommendation Four in the report be adopted.

This reads: " ISOCNZ adopt, possibly with modification, one of the above statements of best practice; or, if necessary, draft their own statement of best practice. Thisstatement should be instrumental in the governance of the registry and in the development of working relationships with registrars."

After discussion this was amended with the agreement of the mover and seconder to read:

AGM10 "THAT ISOCNZ adopt a Best Practice policy" CARRIED

(MOVED: Hine/D Harpham) THAT Recommendation Five in the report be adopted.

This reads: " A standing committee be established to maintain communication between the registry and registrars. The standing committee should be chaired by a member of the ISOCNZ Council and should include technical representatives from the registry and a minimum of two different registrars."

After discussion this was amended with the agreement of the mover and seconder to read:

AGM11 "A standing committee be established to maintain communication between the registry and registrars. The standing committee should be chaired by a member of the ISOCNZ Council and should include technical representatives from the registry and a minimum of two different registrars and/or Agents." CARRIED ANIMOUSLY

Hine then moved on to the next notified motion from the Working Group. The floor objected on the grounds that they preferred to deal with the original report rather than the Working Group's notified motions.

AGM12 (MOVED: Farrar/Gray) THAT the remaining motions (the Recommendations) now be put. CARRIED

Opposed: March, L Dengate Thrush

(MOVED: Hine/P Harpham) THAT Recommendation One in the report be adopted.

This reads "The working group is of the firm opinion that ISOCNZ should alter its policy to remove the registration function from the registry. The registry should focus on registrars as its customers."

With the agreement of the mover and seconder this was amended to read:

AGM13 "THAT ISOCNZ should alter its policy to remove the registration function from the registry. The registry should focus on registrars as its customers." CARRIED

Opposed: Harris, L Dengate Thrush, Teernstra, March

(MOVED: Hine/Farrar) THAT Recommendation Two in the report be adopted.

This reads "THAT ISOCNZ should revise its charging policy to encourage registry charging to:

(MOVED: Heath/Teernstra) Amendement: THAT bullet point three be deleted.CARRIED

Opposed: MacEwen

The amended motion was put:
AGM14 " THAT Recommendation Two in the report be adopted.

This reads "THAT ISOCNZ should revise its charging policy to encourage registry charging to:

AGM15 Leave was sought of the meeting by Mark Harris ( on behalf of the online participants) for Rob Isaac to take photographs and post online. CARRIED

AGM16 (MOVED: Hine/Linton) THAT Recommendation Three in the report be adopted.

This reads "THAT ISOCNZ establish policy setting standards for the proper governance of the relationship between registry, registrar and registrant." CARRIED

AGM17 (MOVED: Hine/March) THAT Recommendation Six in the report be adopted.

This reads "Additional discussion and study should be undertaken to better understand the advantages and disadvantages of a structural versus a contractual solution to the question of protecting the registrant's rights to their name. Within a structural solution itwill be necessary to accurately assess the level of authentication that would be appropriate." CARRIED

Point of Order (Jackson) The motion doesn't say who should action it.

AGM18 (MOVED: Hine/Farrar) THAT Recommendation Seven in the report be adopted.

This reads "The criteria for accreditation should be reviewed once the structure of the registry is determined." CARRIED

(MOVED: Hine/) THAT Recommendation Eight in the report be adopted.

This reads "Moderated domains should continue to be handled by the registry."

After a discussion which tried unsuccessfully to reword this motion a new motion was put with the agreement of the mover:

AGM19 (MOVED: Farrar/MacEwen) THAT Recommendation Eight be withdrawn. CARRIED

AGM20 (MOVED: Hine/Farrar) THAT Recommendation Nine in the report be adopted.

This reads "The working group should continue to resolve and develop the relativeadvantages and disadvantages of the structural and contractual approaches to a registry model" CARRIED

AGM21 (MOVED: Chair/Farrar) THAT a vote of extraordinary appreciation for the effort John Hine and the committee have gone to and hope that this becomes the model for future consultations"  CARRIED with acclamation.

NOTIFIED MOTIONS (PART ONE)

AGM22 (MOVED: Farrar/Mott) THAT in order to implement the policy of "removing the registration function from the registry, with the registry focusing on registrars as its customers", the Registry function be removed from Domainz and Domainz is maintained as a Registrar.

James Scott requested the return of the overhead projector to present a transparency showing the current structure of Domainz which he said demonstrated that Domainz core was as a registry not as a registrar. This was allowed.

After discussion the motion was put and .. CARRIED
FOR 123/AGAINST 86

AGM23 (MOVED: Farrar/Mott) THAT ISOCNZ Council be directed to hire or contract a Project Manager to put together options on the details of the implementation of the AGM resolutions; to work with a working group which shall seek consensus and recommend and report to Council on said details; to put together a business plan for the implementation and transition; and when approved to oversee the implementation and transition. CARRIED

Opposed: March, Scott

ELECTION OF COUNCILLORS FOR THE 2000-2001 TERM

Nominations received prior to the meeting:

Jennifer Northover (nominated by Frank March)

Karaitiana Taiuru (nominated by Frank March) - Biography

Don Stokes (nominated by Frank March)

David Zanetti (nominated by Frank March)

Perce Harpham (nominated by Frank March)

Steven Heath (nominated by Frank March)

Rick Shera (nominated by Frank March)

Keith Davidson (nominated by Roger De Salis)

Richard Donaldson (nominated by Roger De Salis)

Robert Gray (nominated by Frank March

Jordan Carter (nominated by Frank March)

Simon Blake (nominated by Richard Naylor

Liz Dengate Thrush (nominated by Richard Bourne

Nominations received from the floor of the AGM:

Andy Linton (nominated by David Farrar)

Steven Judd (nominated by David Farrar)

Aaron Scott (nominated by David Farrar)

Mark Harris (nominated by Colin Jackson)

AGM24 (MOVED: Chair/P Harpham) THAT the nominations be closed. CARRIED ANIMOUSLY

The candidates were given two minutes to speak. As Karaitiana Taiuru was not present Frank March spoke briefly on his behalf.

He first noted that he had offered, as Secretary, to nominate members who were new andhad little contact with others who could nominate them and that despite the amount of people he was listed as nominating Karaitiana was the only one who truly fit that category.

Voting took place and ballots were collected by Scrutineers Beverley and David Irvine for counting.

NOTIFIED MOTIONS (PART TWO)

(MOVED: P Harpham/D Harpham) THAT all members contact details be made available to other members on request.

Amended by the mover and seconder

AGM25 'THAT all members contact details be made available to other members on request in electronic format substituting the isocnz.org.nz alias for the email address.'  LOST

Against 83/ For 42
Abstention: Mott and 55 proxies

(MOVED: Shearer/Hine) THAT ISOCNZsupports the formation of a New Zealand ISOC Chapter.

(MOVED: Nah/Shearer) Amended by the addition of the words "or form an affiliation, relationship or partnership with ISOC" CARRIED

AGM26 (MOVED: Shearer/Hine) THAT ISOCNZsupports the formation of a New Zealand ISOC Chapter or form an affiliation, relationship or partnership with ISOC CARRIED

For 130/Against 45

AGM27 (MOVED: Gray/Nah) THAT this AGM directs the incoming Council to develop and implement a formal procedure within the next three months where financial members may ask and have answered in a timely manner questions about the business of the society or it's subsidiaries. CARRIED ANIMOUSLY

Bob Gray agreed to join the group working on Communications Policy.

Keith Davidson and Alan Brown declared an interest and left the meeting.

AGM28 (MOVED: Gray/Nah) THAT this AGM deplores the defamation action taken by the CEO of DOMAINZ against Alan Brown. CARRIED

Abstentions: Higgins, Adlam, P Dengate Thrush, Hine and four proxies, De Salis and eight proxies, Vorstermans, Zanetti, Teernstra, Grenfell and two proxies

(MOVED: Gray/Ruby) THAT this AGM deplores the fact that Domainz are financially supporting the defamation action taken by the CEO of Domainz against Alan Brown and directs the incoming Council to make all efforts to have this support withdrawn.

Point of Order(?) - the Chair has a conflict of interest.

Peter Dengate Thrush leaves the Chair and the Secretary assumes the Chair.

(MOVED: Farrar/Gray) Amendment replace the words "directs the incoming Council to make all efforts to have this support withdrawn." with the words "directs the incoming Council to request the Domainz Board to withdraw their support." CARRIED by voice

Abstentions: Higgins, Adlam, Vorstermans, Hine and four proxies, Grenfell and two proxies, Frederick, Zanetti

AGM29 (MOVED: Gray/Ruby) THAT this AGM deplores the fact that DOMAINZ are financially supporting the defamation action taken by the CEO of DOMAINZ against Alan Brown and directs the incoming Council to request the Domainz Board to withdraw their support. CARRIED

Against: Scott, Peter Dengate Thrush
Abstentions: Higgins, Adlam, Vorstermans, Hine and four proxies, Grenfell and two proxies, Frederick, Zanetti

Davidson and Brown returned to the meeting.

AGM30 (MOVED: Gray/Farrar)THAT this AGM directs the incoming Council to commission an independent review of how Domainz has performed with regards to the design, construction and implementation of the new system including all the issues of risk management, user specifications, documentation, communication as well the technical issues. This report is to be made public. CARRIED

Abstentions: Peter Dengate Thrush, Adlam

(MOVED: Gray/Nah) THAT this AGM directs that Council take all necessary steps to preclude individuals holding positions both on the board of Domainz and on the council of ISOCNZ simultaneously.

After discussion the mover and seconder move:

AGM31 MOVED: (Gray/Nah) THAT the previous motion be withdrawn and referred to the Constitution Review Working Group for review. CARRIED

Abstention: Higgins, Peter Dengate Thrush, Scott, Adlam

AGM32 (MOVED: Farrar/Mott)THAT this AGM has no confidence in the DOMAINZ Board. CARRIED

Against: March
Abstentions: Higgins, Peter Dengate Thrush, Scott, Adlam, Hine and four proxies, Vorstermans, Grenfell and two proxies, Davidson, Cade

The Chair is resumed by Peter Dengate Thrush.

(MOVED: Gray/Shearer) THAT this AGM directs the incoming Council that the "rules of cabinet secrecy" currently adopted are inappropriate to an incorporated society and that the practice of collective responsibility be terminated forthwith. Councillors are henceforth able to continue to speak in public against any decision they disagree with."

With the agreement of the mover and seconder this was amended by the deletion of the words "currently adopted".

AGM33 (MOVED: Gray/Shearer) THAT this AGM directs the incoming Council that the "rules of cabinet secrecy" are inappropriate to an incorporated society and that the practice of collective responsibility be terminated forthwith. Councillors are henceforth able to continue to speak in public against any decision they disagree with." CARRIED

AGM34 (MOVED: Gary/Mott) THAT this AGM directs the incoming Council to adopt and promote the use ofthe ICANN definitions of 'registrar' and similar words and to the greatest extent possible oblige Domainz to do the same. CARRIED

Abstention: Higgins, Peter Dengate Thrush

AGM35 (MOVED: Farrar/Nah) THAT a vote of thanks be given to the Chair, the Executive Director, and her staff, for the superb handling of what could have been an even longer meeting. CARRIED with acclamation

AGM36 (MOVED: P Harpham/Nah) THAT a vote of thanks be given to David Farrar for all his work over the last six months to achieve tonight's result" CARRIED with acclamation

AGM37 (MOVED: Hine/Chair) THAT a vote of thanks be given to Mark Harris and the Technical Team for the work to achieve the audiocast and online participation .CARRIED with acclamation

As the Election results were not yet available the meeting was temporarily adjourned to the bar at 11:35pm.

The meeting reconvened at 11:50 to hear the results of the election.

The Secretary read the list of those elected to Council. They were:

AGM38 (MOVED: March/De Salis) THAT the ballot papers be destroyed. CARRIED ANIMOUSLY

The meeting was closed at 11:55pm.

© 2000 The Internet Society of New Zealand
Last updated 11 August 2000

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