Minutes Annual General Meeting 30/07/04
Welcome | Meeting Opened | Apologies | Minutes of 2003 Meeting and Matters Arising | President's Report | Fellows Appointment | Treasurer's Report | 2004/05 Budget | NZRS Report | DNC/NZOC Report | Executive Director Report | General Business | Announcement of Election Results | Meeting Closed
ANNUAL GENERAL MEETING
INTERNET SOCIETY OF NEW ZEALAND INCORPORATED
30 July 2004
- President declared the meeting was quorate, and advised the meeting that voting for Councillors would close in approximately 15 minutes.
- Apologies were received from:
|
Andrew Mason |
Nick Wallingford |
- (MOVED: Chair/Secretary) "THAT the apologies be accepted".
- Carried Unanimously
- Ewen McNeill noted some typographical corrections. Also, Ewen had voted against one resolution but this vote had not been recorded - confirmed by Chris Streatfield. Chris also noted that the motion regarding Domainz under the Executive Director's report was moved by Richard Bourne (not Chris Bourne).
- (MOVED: Chair/Treasurer) "THAT the minutes of the 2003 AGM as amended be accepted as a true and accurate record of the meeting.
- Carried Unanimously
President's Report (on behalf of Council)
- The President spoke to his report and reported that the IANA database for .nz is now correct for the first time since 1996.
- (MOVED: President/Ewen McNeil) "THAT the that University of Waikato be formally thanked for their support of the Internet over the past 15 years, and for their patience with the updating of IANA details".
- Carried Unanimously
- The President invited questions on the report. There were none.
- (MOVED: Chair/Richard Donaldson) "THAT the President's Report be received."
- Carried Unanimously
- (MOVED: Chair/David Farrar) "THAT the Annual Report be received."
- Carried Unanimously
- (MOVED: Chair/Peter Dengate-Thrush) "THAT the 2004-2007 Strategic Plan be adopted."
- David Farrar noted the strategic plan is not cast in stone and annual revisions will occur. Furthermore the 2006/07 figures are indicative only. Michael Sutton noted and the President concurred that tasks may be allocated to different committees in this and future years. Peter Dengate Thrush offered congratulations on the production of the plan, and suggested the motion be carried by acclamation. The President especially thanked Simon Riley and David Farrar for their efforts in preparing and consulting on the Strategic Plan.
- Carried Unanimously With applause
Frank March joined the meeting.
- The President presented the new fellows Roger Hicks and Jim Higgins with their InternetNZ Fellowship certificates. Andy Linton and Mark Davies, who were not present at the meeting, were also awarded fellowships and their certificates will be presented in due course.
- Voting for Councillors was declared closed.
- The Treasurer spoke to his report
- Ewen McNeill asked how investment of group funds was decided. The Treasurer responded that the INZ policy was that funds be split over three banks on rolling deposits. Ewen also asked if the depreciation on computer hardware in the accounts relates to NZRS. The Treasurer responded that it did, but may also include some depreciation from the Domainz DRS software.
- Ewen McNeil also pointed out that membership fees were of a small amount of total income.
- Colin Jackson offered congratulations to the Council for setting up both the treasury policy and audit committee. Applause was received from the floor
- (MOVED: Treasurer/Jonathan AhKit) "THAT the Treasurer's report be adopted.
- Carried Unanimously
- (MOVED: Treasurer/Secretary) "THAT the "Audited Annual Accounts be accepted."
- Carried Unanimously
- (MOVED: Treasurer/Peter Dengate-Thrush) "That Grant Thornton be re-appointed auditor, for the ensuing year".
- Carried Unanimously
- The Treasurer advised the meeting that the business plan and budget were outputs directly from the strategic plan, and indicated that in future the accounts will reflect the format of the strategic plans headings and cost centres.
- Ewen McNeil asked why the budget indicated membership fees would double over the current year's actual fees. David Farrar responded that the strategic plan included the express desire of increasing membership and early preparations were occurring to identify and recruit greater membership. Peter Macaulay suggested that greater clarity was required as to what type of membership was desired. A joint membership scheme for the Computer Society and InternetNZ is being discussed. Frank March noted it was laudable that the aim is to double the current membership, which would further enhance the Society's credibility.
- Lesley Walker suggested that when sending out invoices, INZ should include reasons for remaining a member, if membership is to be retained.
- Roger Donaldson noted the interest income is double the amount of membership income and that greater membership should be perceived as highly desirable.
- Peter Dengate-Thrush asked the Treasurer if there were adequate controls and safeguards for the amount of money managed by committees. The Treasurer responded that there is a new project management system which allows not only for good financial management but also ensures projects remain focussed and managed. Simon Riley noted that with the creation of the Executive Committee, stricter controls from financial and management processes have resulted.
- Ewen McNeil foreshadowed a motion for General Business, that InternetNZ reduce the membership fee to $1 per year.
- Jim Higgins left the meeting reluctantly with applause at 6.57pm
- (MOVED: Treasurer/David Farrar) "THAT the 2004 Business Plan and Budget be adopted."
- Carried Ewen McNeil abstained
- The President welcomed Carol Stigley, Ann Urlwin, Donna Hiser and Nick Griffin from the Registry. Carol reported to the meeting a review of the previous year's activities and some of the plans for the forthcoming year.
- Liz Dengate-Thrush joined the meeting at 7.05pm
- The President thanked Carol and the NZRS directors and manager for attending.
- The President welcomed Frank March and Debbie Monahan to the meeting.
- Frank March congratulated InternetNZ on its selection process and working practice relating to the NZOC. The past year has been a year of consolidating into a 'business as usual' model for the Oversight Committee. Next year will see reviews of the Whois and Registry/Registrar/Registrant policies. In conclusion, Frank paid tribute to Debbie Monahan for the excellent work she had contributed and also thanked the members of NZOC for their contribution.
- (MOVED: Frank March/President) "That the DNC/NZOC Report be received and that the NZRS report being received".
- Carried
- Peter Macaulay spoke to his report, introduced the new staff members, and displayed the interim website.
- (MOVED: President/John Hine) "THAT the report of the Executive Director be received."
- Carried Unanimously
Reporting
- (MOVED: Ewen McNeill/Bill Parkin ) "THAT every year, after the preparation and auditing of its annual financial statements, InternetNZ causes to be published, by display advertisement or otherwise, in at least two widely read New Zealand Internet or IT industry publications, a visual depiction of the way money received as wholesale domain names fees is spent, broken down by broad categories. Such depiction to show both the proportions of the total wholesale fee and the (rounded) dollar amounts involved. Such a publication to be made, as soon as practical, this year."
- After discussion, and with the assent of the mover and seconder, an amended motion was forthcoming, "That the proposed resolution be referred to Council, with the AGM expressing its support for the principle of more transparent communications to registrants on use of domain name income this year?.
- Carried Unanimously
WSIS Presentation
- Peter Dengate-Thrush updated the meeting on the current activities and process involved that will culminate in a summit in Tunis in 2005, and that the UN has been asked to create a working group to address the global issues of governance.
Membership
- MOVED (Ewen McNeil/Bill Parkin) "THAT the InternetNZ Council investigate the feasibility of reducing the membership fee to $1 and report back to the membership by the 31 October 2004."
- Simon Riley asked for reasoning behind motion. Ewen McNeil replied that almost all the income for InternetNZ is coming from domain name fees and has heard from registrars that, as the subscription is too high after paying their domain name fees, it was not cost effective to join.
- After considerable debate, the President put the motion.
- Motion Lost
- Stafford Guest spoke to the meeting and brought greetings from Niue. He noted the development in the South Pacific and was pleased InternetNZ was supporting Internet Safety Group and looks forward to future support and joint initiatives.
- Applause
Announcement of Election Results
- The President announced the election results (in no particular order)
- Michael Wallmannsberger was elected unopposed as Secretary and Chris Streatfield elected unopposed as Treasurer, both for the ensuing two years.
- Elected to Council were Nick Wallingford, Grant Forsyth, Michael Sutton, Jonathan Ah Kit, Rodney Prescott and Sean Weekes.
- MOVED (Peter Dengate-Thrush/Lesley Walker) "THAT thanks be extended to the Chair, and congratulations to those who had successfully been elected to Council".
- Carried Unanimously with applause
