Admin Committee Report 26/10/00

ADMINISTRATION COMMITTEE REPORT to Council Meeting

Budget and business plan

Referred to special working group (separate report from WG)

Staffing

In view of the Budget restrictions which have imposed a halt to expenditure on upgrading the Web site, and the urgent need for an upgrade/redesign of the Web site, the Executive Assistant has been assigned the upgrade as a project to run until Feb 1 2001. Her normal work will be assumed by the other staff until then. Note that there will be a separate report from Mark Harris about the Web site project.

Office accommodation

Despite the decision not to proceed with the Bond Street site, it is essential that new accommodation be located urgently. The Administration Committee considers that the minimum requirement is for offices for three staff and at least a separate small meeting room for committee meetings. If necessary, Council meetings could continue at the current venue, although it should save money if these could be held on the premises. Investigations so far indicate that the minimum budget for this will be $24,000 pa. If Council meetings continue at the present location the overall cost would be $30,000 pa. (Note that Council meetings need not always be held in Wellington.) A suitable site which could 'at a pinch' hold a Council meeting has been found in Dixon Street at $24,000 pa, with a minimum three-year lease.

It is recommended that Council authorise Admin Committee to commit to a three year lease on suitable premises at a cost not to exceed $24,000 plus 10% ($26,400). If this is not possible, an e-vote will be notified if it is necessary to reach a decision before the November Council meeting.

ICANN representation

As two of the three IAC members are also members of Admin Committee, this issue was discussed. Admin Committee considers that minimal representation from ISOCNZ is two people. There are good reasons for Domainz also to have someone attend meetings but this is a matter for the Domainz Board. IAC should approach Domainz about funding a second ISOCNZ person to attend.

Honoraria

Admin committee recommends that Council authorise to a formal review of performance of honoraria to office holders and committee chairs. Admin Committee will recommend payments based on this review to the November meeting of Council.

ThinkQuest

Wayne Leong has resigned as co-ordinator and Sue is handling this in the meantime. It is recommended that Sue, with the assistance of Keith Davidson seek a number of regional co-ordinators to handle this task. When appointed, the work of the regional co-ordinators would continue to be co-ordinated through the ISOCNZ office.

Admin Committee asks Council to record its thanks to Wayne for his efforts over the past two years.

NetForum

Experience with the conference was positive and the ISOCNZ office contributed hugely to the success of the forum. However, Admin Committee considers that major changes will need to be made if ISOCNZ is to continue to support it in 2001. A working group will be reporting and making recommendations to the November Council meeting in advance of the next meeting of the Uniforum Board.

Meetings of Council

Admin Committee recommends that the present Council meeting frequency be reviewed with a view to moving to six weekly or two monthly meetings.

Frank March
Convener & Secretary
22 October 2000

© 2000 The Internet Society of New Zealand
Last updated 23 October 2000