Executive Committee Report to Council - 24 June 2005
Final Accounts 2005
The Treasurer has reported that the final accounts for 2005 have been signed off. The audited accounts were complete but for NZRS having signed their accounts. The Society and subsidiaries are in a strong capital position.
International Financial Reporting Standards
The Committee received correspondence from NZRS regarding the adoption of IFRS. The matter was referred to the Audit Committee.
Travel Policy
No significant progress has been made. The Committee agreed to defer the matter to the August Council meeting to allow more time for review and development and feedback from International Committee.
Governance and Constitutional Committee Report
G&C will be submitting a report to Council on a bylaw amendment regarding the election of the non-officer Councilor on Executive Committee.
NZRS Shareholder Representative
The President is, by convention, the NZRS shareholder representative. As the Acting President is already a director of the company, Executive Committee recommends that the Secretary be appointed as NZRS shareholder representative until 31 July 2005. The practical effect of this is that the Secretary will represent InternetNZ at the NZRS AGM.
Escrow Account Closure
Progress has been made - InternetNZ has now found a contact at the CA Firm who understands what an escrow account is and it should be able to be closed forthwith.
Honorary Solicitor
The Committee delegated the Executive Director to confirm the Society' s arrangements with its honorary solicitor, noting that the Society now uses a number of specialist firms for the bulk of its legal services.
NZRS/NZOC Appointments Panel
The Committee approved travel and accommodation expenditure from the recruitment budget for the panel to meet in Wellington. Feedback was received that the NZRS/NZOC vacancy advertisements had raised InternetNZ' s profile. Apparently advertising in the "jobs" section gets people' s attention.
ICTUS
The Committee noted that ICTUS is effectively "parked". InternetNZ is not currently funding the initiative. A review of the scope and resources would be required ahead of any "unparking".
WSA Awards
Cr Riley agreed to provide an overview to Council.
Digital Strategy/Internet Foundation
Cr Riley and Cr Northover are developing ideas. Staff will meet with the Minister to discuss.
Internet Code of Practice
Update: work in progress. Submissions have been received and work can commence on the draft. The code itself is relatively unproblematic but there is debate about how to handle complaints and governance issues. ED reported that the number of calls to InternetNZ about the behaviour of industry players. InternetNZ will continue to work with other ICOP stakeholders on these issues.
ICANNZ06
The ICANNZ06 task force met on 10 June. The Committee discussed funding of ICANNZ06 with the NZRS Chair and General Manager and indicated a formal request will be forthcoming. NZRS looked forward to dialogue over the details of the NZRS funding arrangements.
InternetNZ Voting Software
Work is ongoing. However, work will not be complete in time for this years elections so we will need to use the current solution one more time. InternetNZ supported PICISOC elections using its current software with the assistance of Chris Streatfield. The Committee resolved to thank Chris for his considerable investment of time in supporting the PICISOC elections.
UBS TelstraClear Application Submissions
InternetNZ' s submission was in with the Telecommunications Commission. Cross submissions were made by Telecom, TelstraClear, TUANZ and InternetNZ. InternetNZ will have a seat at the Commissioner' s conference table but does not expect to be allocated as much time as the Telcos. The Committee looked favourably towards the production of a report evaluating InternetNZ' s involvement in the submission process and the outcomes it achieved. The Committee asked the Executive Director to brief Council on the number and amount of contributions that had been received from ISPs toward the submission process.
ENUM
Keith Davidson, Michael Sutton and David Farrar attended a meeting of the TCF and received a good response. TCF will write to INZ to make a joint steering group for ENUM.
AGM
The Committee considered favourably a suggestion to have a keynote speaker at the AGM. A speaker will be arranged subject to the availability of a suitable speaker.
APRICOT
The Committee delegated David Farrar to prepare a short paper on opportunities, costs, risk and benefits of preparing to host an APRICOT meeting. This paper is to support discussion about whether InternetNZ wishes to be prepared to bid for future APRICOT meetings or be available as an alternate location should any of the current locations become untenable due to disruption.
Confidential Information in the Public Domain
The Committee agreed to write to NZOC and request that Council, when any significant hitherto confidential information relating to .nz matters makes its way into the public domain, NZOC advice Council at the time the information is realised to be in the public domain that it is in the public domain.
NZRS
The Committee met with representatives of the NZRS board. NZRS indicated they would like to present a report to the InternetNZ AGM. NZRS spoke to the Company Plan sent to the Executive Committee (to be included with papers to Council). NZRS reported that they would sign off their annual accounts with the auditor on 17 June. The NZRS AGM will be at 4 pm on 29 July 2005. The Secretary to attend to represent InternetNZ.
Council Evaluations
Council evaluation forms will be included in the papers to Council. The ED agreed to delegate collecting the evaluation forms and collating the responses to Jordan Carter. Councillors may submit there response forms anonymously if they wish.
Recommendations
THAT the report be received
THAT the Secretary be appointed the NZRS shareholder representative until 31 July 2005.
