Executive Committee Report to Council - 28 August 2005

Sunday 28 August 2005

Executive committee met after the AGM. The incoming President was briefed on work in progress and current issues.

Summary of Business

1. The minutes of the previous meeting were adopted as a true and correct record.
   
2. Colin Jackson' s election as President creates a vacancy on NZOC. The appointments panel has prepared for this scenario and, accordingly, will advise Council on Colin' s replacement.
   
3. The President was briefed on submissions to the Commerce Commission on TelstraClear' s UBS application. L&R Committee advises against InternetNZ participating in any judicial review. Cr Riley recommended that a concluding report on the investment and benefits of the project be presented to Council.
   
4. ISPAG has become ISPANZ and is a self-organised group of ISPs. ED advised Executive Committee that a meeting would take place on 3 August to investigate how InternetNZ could work with the group (see ED' s report).
   
5. ED advised Executive Committee that the TCF had appointed five representatives to the join ENUM Steering Group. Executive Committee agreed that InternetNZ should appoint two further representatives (in addition to ED, Cr Farrar and Cr Sutton who were already appointed). Executive Committee nominated senior staff (the DNC and a representative from NZRS on the condition that InternetNZ' s position that NZRS is not necessarily expected to be the registry would be confirmed with the NZRS representative).
   
6. Executive Committee agreed that further work should be done by G&C Committee on the draft travel policy in consultation with IAC, with a view to tabling the policy at the October Council meeting. The policy has not been discussed by International Affairs Committee. Referred to G&C.
   
7. Cr Riley provided a brief update on the status of the new website—work is in progress on content migration. No formal project report or estimated completion date has been advised.
   
8. Executive Committee reviewed the AGM and noted "lessons learned". In particular, committee meetings around the AGM had put significant pressure on office resources and this will need to be carefully planned for in future.
   
9. An upgrade to InternetNZ' s voting software is still on the agenda.
   
10. Executive Committee authorised ED to organise InternetNZ' s attendance at Internet Safety Day.
    
11. IAC advised that InternetNZ should attend ICANN/WGIG PrepCom3. No recommendation on attendees was made. Executive Committee referred the decision on attendees to Council on the advice of IAC.
    
12. Executive Committee reviewed the meeting schedule, checking that appropriate meetings were scheduled and avoiding clashes. Executive Committee recommends that Council adopt the updated meeting schedule.
    
13. The Secretary advised that the detailed meeting schedule has been handed over to the Secretariat to maintain on a day-to-day basis. The Secretary will remain the Officer responsible for the meeting schedule and any issues.
    
14. The Vice-President reported that L&R will hold a half-day workshop on the Internet Code of Practice. ED has been asked to document submissions on the draft and make recommendation to L&R. Key issues include governance and sanctions. RO is producing an options paper.
    
15. The Vice-President is scoping the InternetNZ Internet History Project. This will complement rather than compete with the NZNOG initiative.
    
16. ED outlined opportunities to apply for the APTLD General Manager position and ccNSO Secretariat and the costs and benefits. Executive Committee provided feedback on the analysis of costs and benefits. Executive Committee referred the matter of the ccNSO Secretariat to ED to review with IAC.
    
17. Executive Committee approved ED' s request to assist auDA with a software review (minimal impact).
    
18. Cr Riley suggested that InternetNZ consider the benefits of having a nominating committee for Council elections. Executive Committee referred the matter to the G&C Committee.
    
19. Executive Committee considered the possibility of initiating a review of InternetNZ structures and various approaches that might be taken to such a review.
    
20. Executive Committee and ED discussed reporting frameworks for the ED' s monthly report.
    
21. ED advised the Executive Committee on staffing needs and recruitment. ED noted that recruiting appropriately skilled staff in the tight employment market was constraining office staffing. Executive Committee provided feedback on the ED' s approach and priorities.
    
22. Executive Committee discussed Secretariat priorities with ED noting that ICANN was a high priority. Executive Committee referred the discussion on priorities to Council.
    
23. Executive Committee was advised of a number of Councillors having issues attending the 21 August Council meeting, including the President. Executive Committee agreed to investigate alternative dates.
    
24. Executive Committee discussed ways that reimbursing Councillors for costs could be improved, particularly telephone calls. ED agreed to investigate. ED/Executive Committee agreed that this was a low priority activity.

Recommendations

1. THAT Council receive the report of the Executive Committee.
   
2. THAT the updated InternetNZ meeting schedule be adopted.