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Executive Committee's Report to Council - 29 October 2005

Executive Committee met in Dunedin on 23 September and by teleconference on 13 October.

Summary of Business - 23 September

  1. Executive Committee discussed the scope of a structural review of the organisation. The Committee delegated the Executive Director and staff to produce a discussion paper for Council that proposes a terms of reference for the review.
  2. Executive Committee discussed structural options and advice on taxation relating to the structure of the InternetNZ Foundation.
  3. The Committee recognised the need for ongoing work on Communications, particularly the establishment of a newsletter to members. ED reported that he hoped to have a draft communications plan by December but that this depends on resources and workload.
  4. Executive Committee received a report on the Website project and discussed the project' s delivery to scope, time, cost and quality. Executive Committee authorised the ED to spend reasonable unbudgeted funds to complete the project and required that a full report on the Website project be presented to Council on 29 October for further budget approval.
  5. Executive Committee noted ED' s report that the IPV6 task force had been disestablished and replaced with an IPV6 Champion (Roger Hicks). The Committee asked the Research and Policy Officer to check whether the task force needed to be formally disestablished by Council.
  6. The ED provided an update on staffing and recruitment.
  7. Executive Committee agreed for InternetNZ to provide $5,000 to part-sponsor a MUSH conference aligned with the Digital Strategy.
  8. The ED reported on progress with Vodafone regarding mobile phone and data services for Councillors and staff. The Committee discussed other support requirements and opportunities for Councillors and staff.
  9. The Committee discussed funding of the PAG, noting that its budget line is considerably overspent. The Committee delegated the ED to investigate and ensure that there are "no surprises" ahead.
  10. The Committee delegated the ED to formally write to Donna Hiser advising of her reappointment to the NZRS board.
  11. The Executive Committee discussed further governance training for Council and the President. The Committee agreed further governance training should be proposed to Council.
  12. The Committee discussed succession planning for Council and delegated the President to prepare a discussion paper for Council on the scope and purpose of the Appointments Panel.

Summary of Business - 13 October

  1. The ED presented further updates on the discussions with Vodafone. The Committee endorsed the ED' s approach and agreed that he should continue working to put together a deal.
  2. The ED presented an informal report on the WSIS meeting in Geneva, which advised the Committee of significant developments. Further substantial discussion will be scheduled for IAC and Council.
  3. The ED reported that part of the 10 th floor of Exchange Place is available to rent. The Committee agreed that ED should investigate whether there is a business case for InternetNZ (or subsidiaries) to take up a lease on the 10 th floor space.
  4. ED reported on the joint membership initiative with NZ Computer Society. The Committee agreed that the joint membership proposal should go forward to Council.
  5. The Committee agreed that a Council strategic planning session was necessary and scheduled a meeting of Council for Friday 18 November. The location is to be confirmed but is likely to be offsite.
  6. The Committee reviewed its meeting schedule until February 2006 and rescheduled a number of meetings. Forthcoming meetings are now 17 November 6 pm to 7.45 pm, 8 December 4 pm to 5.30 (by teleconference) and Friday 27 January (tentative).

Recommendations

  1. THAT Council receive the report of the Executive Committee.
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