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Council Minutes 28/07/00

MINUTES OF THE GENERAL MEETING OF THE COUNCIL OF THE INTERNET SOCIETY OF NEW ZEALAND INC HELD AT MUSEUM HOTEL DE WHEELS ON FRIDAY JULY 28, 2000

Status: Adopted at Council Meeting 24 August 2000

1. WELCOME

The Chair opened the meeting at 1:15pm and welcomed those present

2. PRESENT

  • Peter Dengate Thrush (Chair), Frank March (Secretary) Richard Bourne, Roger De Salis, Howard Frederick, Bob Gray, Arron Scott, Steven Heath, David Zanetti, Jordan Carter, Simon Blake, Andy Linton, Rick Shera, John Hine, Andrew Mason, Sue Leader (Executive Director).

3. IN ATTENDANCE :

  • Beverley Irvine (Administration Manager),
  • Observers: Karaitiana Taiuru, Perce Harpham, Chris Streatfield, Don Stokes, John Rumsey, James Scott

4. YOKOHAMA REPORTS

00/139 (MOVED: Chair/) THAT the Council move into committee to deal with the reports from the Chair*** and the Executive Director from the Yokohama ICANN meetings.

CARRIED U

(A report from Joop Teernstra had been circulated to the Council list previously)

*** List of Chair's reports from ICANN meetings:

During the in committee session Crs Mason and De Salis arrived

00/140 (MOVED: Chair/) THAT the Council move out of Committee

CARRIED U

The meeting came out of committee at 2.50pm

00/141 (MOVED: March/Bourne) THAT the motions from the Chair numbered 1-11 relating to the ICANN meeting be referred to the members for discussion, and that at a suitable point before the August meeting an electronic vote be taken by the Council on the resolutions.

CARRIED U

00/142 (MOVED: March/Bourne) THAT ISOCNZ congratulate the Chair of ISOCNZ on his election to the first Board of APTLD (Asia Pacific Top Level Domains Inc)

CARRIED U

5. APOLOGIES

  • Absent: Jean Park, Stephen Judd, Deb Struthers, Keith Davidson (Treasurer)
  • Lateness: Andrew Mason, John Hine, Roger De Salis, Andy Linton

00/144 (MOVED: Chair/) THAT the apologies be accepted

CARRIED U

6. MINUTES OF THE PREVIOUS MEETING

00/143 (MOVED: March/Zanetti) THAT the Minutes of the July 8 2000 Council Meeting be accepted as a true and accurate record.

CARRIED U

7. MATTERS ARISING FROM THE MINUTES

No matters were arising

8. REPORT FROM EXECUTIVE DIRECTOR

The Executive Director spoke to her Report. She made the following points:

  • The 2001 ICANN meeting is being sought by Australia. Recommended that NZ should actively support them
  • With the new staffing levels she is endeavouring to identify and document procedures and information she is currently holding "in her head"
  • As the Society is still working to a zero based budget, its contribution to the joint NetForum conference is by providing practical administrative support for the registration process
  • The Executive Director asked for direction regarding the decision to make subscription to the announce list a requirement of membership. It was agreed that this was an appropriate measure during the lead-up to the AGM. Discussion deferred to Members Communications item.
  • The Executive Director sought direction from the Council regarding enforcing a 2 week suspension for members of the isocnz-members mailing list who breach the AUP.
  • In discussion it was agreed that this was appropriate and that the AUP should be in harmony with the Internet Code of Practice

00/145 (MOVED: March/Bourne) THAT the Council delegate authority for enforcing the AUP on isocnz-members list to the Executive Director

CARRIED U

00/146 (MOVED: Gray/Heath) THAT the Executive Director's job description include monitoring and enforcing list AUP's

CARRIED U

  • Process will be for the Executive Director to notify the list member of their suspension privately with a copy to the council for support.
  • The Executive Director reported on NetDay 2000 and asked if Council wanted to continue sponsoring this effort as Telecom had taken over as the major sponsor. Cr Bourne advised he is on the Committee for NetDay+. Cr March asked when more sponsorship was to be requested, Cr Bourne undertook to find out.
  • Cr Frederick referred to the Executive Director ‘s report on ICANN matters and her comment that Australia was intending to bid to host the 2001 conference. He asked how ISOCNZ could support the bid – the Executive Director undertook to investigate and report back.

00/147 (MOVED: Chair/March) THAT the Executive Director's report be received and the Executive Director be thanked for all her effort in the last three weeks.

CARRIED U

9. REPORT FROM THE CHAIR

The Chair spoke to his report. He noted that Jim Higgins had approached him about his understanding that he had been appointed to the Domainz Board for a 2 year term. The Chair intends to resolve any misunderstanding by a telephone conversation.

00/148 (MOVED: March/Scott) THAT the Chair's report be adopted.

CARRIED U

10. REPORT FROM THE TREASURER

In the absence of the Treasurer the Executive Director tabled the report on behalf of the Treasurer.

00/149 (MOVED: Chair/Heath) THAT the Treasurer's report be received.

CARRIED U

11. REPORT FROM THE ADMINISTRATION COMMITTEE

Cr March presented a oral report. The Committee had not met but its major issue at the moment is the renegotiation of the Contract for the Executive Director. In the past the Admin Committee had negotiated the contract and advised the Council of its outcome.

00/150 (MOVED: March/Shera) THAT the delegation to the Administration Committee to conduct the Executive Director's contract negotiations be reaffirmed.

CARRIED U

Cr March commented on the relationship which has been established with the Maori Internet Society and noted that Karaitiana Taiuru from that group had been present as an observer today. He also noted that Karaitiana Tairua had been appointed Moderator for .iwi. The Maori Internet Society (Te Whänau Ipurangi) was set up 2 years ago and is an independent group. He noted that Council might be able to appoint a member of the group to Council as a special interest councillor. Cr Heath commented that the group had 70 members, were an informal grouping but were moving to a more structured organisation.The Executive Director noted that a report from Tiopira Hape on Maori Internet Access (part of Maori in the Diaspora) was due at the next Council Meeting.

ACTION: Executive Director to provide URL for the group

12. DOMAINZ BOARD REPORT

Cr De Salis presented a report on behalf of the Domainz Board.

It was suggested that the job description for the technical staff member should be circulated to the ISPs.

There was discussion about what the AGM wanted re the SRS report.

Cr Frederick asked who will own the software assets of Domainz.

Council issues for the Board:

  • Proper and timely notification of changes to structure to all Registrars/agents
  • Letter to all Registrars/Agents regarding
  1. Process
  2. Scalability of system
  • Schedule A has not yet been finished – it is still to be worked through by Council.

Cr Linton emphasised the need to be aware of expansion needs. The Interim Board pointed out that they recognise that there will be a new Board in place in October.

Independent review of DRS implementation:

The Board considered this and is returning it to Council for action. It was agreed that the reviewer should be independent of the Council and the Board.

ACTION:Executive Director to approach David Farrar to develop Terms of Reference for the Independent Review of the DRS Implementation for circulation to Council for ratification before the August Council meeting

Appointment of SRS implementation manager

It was decided it was too soon to do this. It was noted that there is an application already in the hands of the Executive Director. The SRS working group to produce a draft Terms of Reference for hiring a Project Manager by the next Council Meeting.

00/151 (MOVED: Chair/) THAT Council record its sincere thanks to the incoming Board and receives its report to this meeting.

CARRIED
Abstention: De Salis, Gray

13. WORKING GROUPS

The Chair explained the structure of ISOCNZ and its committees. He reported that he had had discussions with individual councillors to establish their interests and had included them in those Working Groups and Committees where they could make a significant contribution.

00/152 (MOVED: March/Gray) THAT Chris Streatfield be asked to convene the Constitution Review Working Group with its existing membership

CARRIED U

(at 5.25pm James Scott leaves the meeting)

  • Noted that Crs Gray and Linton are interested in numbering issues.

14. MEMBER COMMUNICATION

Cr Gray spoke to issues regarding member communications (an agenda item from the last meeting.) After discussion it was agreed that

  • A summary of Council Meetings to be published to members
  • The council-tidbits list be opened to read-only subscription by members

Announce List

  • There is a need to retain contact with members
  • By-laws envisaged physical mail which is not practical.
  • There is no reason why anyone who does not have an e-mail address should be excluded from membership
  • As this matter could occur again it should be discussed by the Constitution Review Working Group.
  • Nothing should be done about members with no contact address – the only obligation is to try to contact members.
  • From now the policy is to not require any specific contact.
  • Council must approve new members (through Delegation of this authority to the Executive Director)
  • The constitution review working group should deal with this as a priority.

(at 5.30pm Cr March leaves the meeting)

15. ISOC Chapter/Affiliation

There was discussion about the AGM motion about affiliating to or becoming an ISOC Chapter.

00/153 (MOVED: Hine/Gray) THAT Jenny Shearer and Howard Frederick be invited to prepare a report for the August or September Council Meeting detailing the advantages and disadvantages of the different possible affiliations with ISOC, the report to include some input on the feelings of the membership.

CARRIED U

16. GENERAL BUSINESS

00/154 (MOVED: Chair/Linton) THAT as Councillor Stephen Judd will be overseas for a full year his resignation from Council be accepted with regret.

CARRIED U

00/155 (MOVED: Mason/Scott) THAT the next highest polling candidate who is willing to serve be appointed to Council.

CARRIED U

(Cr Gray left the meeting at 5.55pm)

  1. Councillor Heath reported on an informal meeting with Domainz about the DRS report. He interpreted Domainz to be offering to fund a paid employee for the committee. It was noted that volunteers do have time limitations. However, any funding by Domainz would lose the SRS Working Group credibility. The SRS Working Group is to prepare and submit a budget if it needs more funding.
  2. The matter of non-performing councillors was raised and referred to the Chair for action
  3. There was a request for electronic meetings to be held – this was referred to the MEP Working Group.

Meeting closed at 6.05pm.

Next Meeting: Friday 24 August at 4pm , Museum Hotel de Wheels, Wellington

© 2000 The Internet Society of New Zealand
Last updated 2 August 2000

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