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Council Minutes 28/09/02

Minutes of the General Meeting of the Council of InternetNZ Held at the InternetNZ Council Room, L4, 4 Bond Street, Wellington, Saturday 28 September 2002 at 9:30am

Note - for links to papers etc, see the Agenda

Status: Minutes Adopted at Council Meeting 021108

1. WELCOME FROM CHAIR

Keith Davidson (President) opened the meeting at 9.43 a.m. and welcomed all Councillors. The Agenda would be re-ordered so that the Chair of International Affairs Committee could attend after lunch.

2. ATTENDANCE

(a) PRESENT

  • Keith Davidson (President), David Farrar (Secretary), Chris Streatfield (Treasurer), Jonathan Ah Kit, Richard Bourne, Jordan Carter, Roger De Salis, Bert Felt, Grant Forsyth, Howard Frederick, Jennifer Northover, Bill Parkin, Simon Riley, Joop Teernstra, Michael Wallmannsberger, Drew Whittle, Sue Leader (Executive Director)

(b) IN ATTENDANCE

  • Debbie Monahan, Domain Name Commissioner for item 14
  • Bob Gray, Chair Domainz, for item 15
  • Peter Dengate Thrush, Chair IAC, for item 13 onwards
  • Zofia Krawczyk, Office Administrator - audio recording

(c) APOLOGIES

  • Absence: Rick Shera (Vice President), Nick Wallingford.

02/89 MOVED: (President/Secretary) "THAT the Apologies be accepted."

CARRIED UNANIMOUSLY

3. MINUTES OF THE PREVIOUS MEETING

02/90 MOVED: (Treasurer/Secretary): "THAT the Minutes of the Council Meeting held on 30 August 2002 be accepted as a true and correct record".

CARRIED UNANIMOUSLY

4. MATTERS ARISING FROM THE MINUTES

Cr Carter said that in point 6 there was reference to the Social Impact Committee providing its terms of reference to this Council meeting. However, the committee had not yet met to decide its terms of reference, but would meet after this meeting. Also at the last Council meeting there had been a discussion about the Internet Code of Practice Working Group having met and having terms of reference and a chair elected by today. The President said that that was in the Minutes on the second-to-last page (02/88). The WG has not met yet.

Cr Northover said that there are two number 14s in the minutes.

Cr De Salis asked what action had been taken on his request at the last meeting (pg 2 ff) to have Domainz added to the Registrars list. It was noted that this has been referred to the DNC, and that the list will not be published until March 2003.

5. LEGAL & REGULATORY COMMITTEE REPORT

No report.

6. SOCIAL IMPACT COMMITTEE REPORT

No report.

7. TECHNICAL COMMITTEE REPORT

Cr Bourne distributed a report .

8. FINANCES

a. TREASURER'S REPORT and b. AUGUST FINANCIALS

  • The Treasurer agreed to add a Year-to-date budget column.

02/91 MOVED: (Treasurer/Carter): "THAT the Treasurer's Report and August Financial Statements be received."

CARRIED UNANIMOUSLY.

9. NGI (NZ) STEERING GROUP REPORT

The report of the NGI Steering Group had been circulated.

Cr Riley spoke on behalf of the Steering Group convenor. He said that Councillors had two additional pieces of paper, the first was press clippings and the second was the Executive Summary from the draft paper that was being completed as he spoke. The main update from the previous Council meeting was that the draft report would hopefully be completed by Monday. A stakeholders' meeting was held last week. It was conferenced to Auckland, Christchurch, and Dunedin: there were 40 people in Wellington, 8 in Auckland, 7 in Christchurch which dropped to 4, and 3 in Dunedin. Hamilton had another 3 or 4.

02/92 MOVED: (Riley/Northover): "THAT the report of the NGI (NZ) Steering Group be received."

CARRIED UNANIMOUSLY

(Morning tea break 10.30 a.m. to 10.45 a.m.)

10. PRESIDENT'S REPORT

The President spoke to his previously circulated report .

ADMIN COMMITTEE REPORT

  • The President apologised for the oversight of not informing the rest of Council of the Admin Committee's meeting on 20 September.
  • Treasurer: A draft budget would need to be brought to Council by Christmas for approval in January, to be in place by the beginning of the financial year in March.
  • IP numbers - successful transfer has been done.

In response to a question the Executive Director said that there really was no issue about the transfer to InternetNZ ownership and, as the parent body, there was no problem. The paperwork had been done, and it was officially transferred. As a member of APNIC you could be assigned new ASN numbers free of charge at any stage when needed for a project. There were no outstanding issues. The issues relating to nameserver changes and ICANN were still outstanding, but it was hopeful they would be resolved under the new terms of the MOU.

  • With the exception of the NGI Steering Group, the President was disappointed with the slow progress of committees and working groups this year. Some had yet to conclude their terms of reference.

DOMAINZ FUTURE TF REPORT

02/93 MOVED: (President/Secretary) "THAT Chris Streatfield and Bob Gray be appointed to the Domainz Future Task Force"

CARRIED UNANIMOUSLY

MOVED: (President/Secretary) "THAT the detailed terms of reference for the Domainz Future Task Force be accepted."The motion was withdrawn and referred to Evote

.02/94 MOVED: (President/Treasurer) "THAT the President's report, as amended, be accepted."

CARRIED UNANIMOUSLY

IN COMMITTEE SESSION - ADMIN COMMITTEE REPORT

A staff-excluded in committee session was held from 11.35 a.m. to 12.55 p.m

02/97 MOVED: (Secretary/Treasurer): "THAT the ten recommendations as amended be accepted."

CARRIED

Lunch was taken from 12.55 p.m. to 1.25 p.m.

11. STRATEGIC PLANNING GROUP REPORT

Peter Dengate-Thrush arrived at the meeting at 1.45 p.m.

Cr Riley spoke to his report as presented.

  • Cr Riley recommended the following:
    The Office and the strategic planning group to produce a more suitable project planning template by 15 October.
    That a special Planning Committee meeting be held before the end of October to be facilitated by the Strategic Planning Group.
    That all Council committees schedule a meeting prior to the November Council meeting with a view to finalising draft budget requests and committee action plans.

The Executive Director noted that the first recommendation was in progress.

The recommendations were agreed by Council, and it was also agreed that the special Planning Committee meeting be held on 19 October.

12. EXECUTIVE DIRECTOR'S REPORT

(a) REPORT

The Executive Director apologised for not having circulated her report prior to the meeting. She made the following points:

  • The APNIC IP number transfer had been actioned.
  • She had been very involved with Domainz issues on an ongoing basis.
  • She more work in relation to the Next Generation Internet Capability study.
  • She would be attending a risk management conference during the week.
  • Beverley Irvine had resigned from her position with the Domain Name Commissioner's office effective 22 October.
  • The Office Administrator would be taking over the financial services tasks which are currently being done for one day a week by Beverley as part of the restructuring.

(b) BUSINESS CASES

  • dealt with under Strategic Planning report
  • The President recommended that the Business Cases be referred to Chairs and Convenors for discussion and report back at the next meeting.

02/96 MOVED: (President/Parkin): "THAT the Executive Director's report be accepted."

CARRIED UNANIMOUSLY

13. INTERNATIONAL AFFAIRS COMMITTEE REPORT

Peter Dengate-Thrush said he would give the first part of his report in open session, then move into committee for the second part. He circulated a printed report.

The meeting then went into committee from 2.10 p.m. to 2.30 p.m.

02/97 MOVED: (Secretary/President): "THAT the Council accepts the report of the International Affairs Committee and expresses its gratitude to Peter Dengate Thrush for all the work he had been doing on behalf of InternetNZ and ccTLD and the constituency generally."

CARRIED UNANIMOUSLY

Bob Gray joined the meeting

14. NZOC (.nz OVERSIGHT COMMITTEE)

a. CHAIR REPORT and b. AD HOC COMMITTEE REPORT

The DNC noted on behalf of the NZOC Chair:

  • That the Registrars Implementation Kit had gone up on time.
  • September had been spent answering questions arising from it.
  • The implementation schedule had been publicised.
  • Ad Van Der Tol (QA Review) had said that Domainz had made significant advances and was now in the same position as the other parties.
  • The DRS would be taken down at 10 a.m. on the 12th and the SRS would be formally implemented at 1 a.m. the following Monday. That timing was to allow for any problems to be fixed.
  • Everyone would be working to the same rules. There would be no registrations or maintenance over that time.
  • The Communications Strategy should be completed this week.
  • As a result of the Ad Hoc Committee discussion she had been assigned overall responsibility for the project (Project Manager).

02/98 MOVED: (President/Treasurer): "THAT the report of the NZOC and Ad Hoc Committee be accepted."

CARRIED UNANIMOUSLY

15. DOMAINZ REPORT

  • Bob Gray spoke to his previously circulated written report .

02/99 MOVED: (De Salis/Bourne): "THAT the Domainz report be accepted."

CARRIED UNANIMOUSLY

16. .nz REGISTRY SERVICES BOARD

The Executive Director said that there were two items of business the Chair of the Board wished Council to determine, both of which had been circulated at the previous meeting.

  1. The Chair's July letter asking the President which entity they were to report to formally - Council or .nz Oversight Committee.
  2. Did Council accept the draft reporting protocol ?

02/100 MOVED: (Treasurer/Parkin): "THAT Council accept the .nz Registry Services Board's draft reporting protocol and confirm that Council was the body the Board reported to in shareholder issues."

CARRIED UNANIMOUSLY

17. GENERAL BUSINESS

  • Approach from MP
    Cr Bourne reported on an approach from a member of Parliament about the issues involved in filtering content. He had had a good conversation with the member, but felt it would be worthwhile to volunteer to do a presentation to caucus and also it would be good to have ongoing dialogue. It was agreed that he should continue an informal dialogue and volunteer InternetNZ to do a briefing. Suggested: Tech Committee Chair, L&R Chair, Executive Director, others?
  • Meeting Dates
    It was agreed that Council meeting dates be changed to 8 November, and 14 December, and that the Strategic Planning meeting for Chairs and Officers and Strat Planning members be held 19 October.
    Committees are to schedule a meeting prior to the November Council Meeting to determine Budget. If this cannot be done, then meetings to be held Dec 13 prior to Council Meeting.

Meeting Finish

The President thanked everyone for their attendance and declared the meeting closed at 3.15pm.

Note - for links to papers etc, see the Agenda

© 2001 InternetNZ
Last updated 15 October 2002

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