Council Motions 14/12/02
Motions from the General Meeting of the Council of InternetNZ Held at the InternetNZ Council Room, L4, 4 Bond Street, Wellington Saturday 14 December 2002 at 10 a.m.
02/132 MOVED: (President/Secretary) "THAT the Apologies be accepted".
CARRIED U
02/133 MOVED : (Secretary/Northover): "THAT the minutes of the Council Meeting held on 8 November 2002 be accepted as a true and correct record".
CARRIED U
02/134 MOVED: (Secretary/Treasurer): "THAT the report of the Domainz Board be received".
CARRIED U
02/135 MOVED: (Teernstra/Northover): "THAT the document presented as Attachment 5, under 1. Governance Process, be amended by the following additions:
1.1 The role of the Council is to provide quality governance and strategic leadership of InternetNZ.
Accordingly:
1. The Council will set policies and strategies in consultation with the local Internet community.
2. In accordance with the outcome of such consultation the council: will develop and monitor policies that provide direction and boundaries both for its own and for the Executive Director's functions.
3. The Council will produce assurances of Executive Director performance against these policies."
CARRIED U
02/136 MOVED: (Teernstra/Northover): "THAT the document presented as Attachment 5, under 1. Governance Process, be amended by the following addition:
1.3 Linkage to the registrants in .nz: The Council will set policies and strategies in a manner that is answerable to the registrants in the .nz Top Level Domain and will demonstrate this by:
- open information sharing about its activities on its website
- responsible operation and direction of its subsidiary companies
- participation in registrant discussions on domain name policy
- gathering information from the registrants about their concerns
- remaining up to date in matters concerning the registrants' interests."
CARRIED
For: (4) Teernstra, Riley, Parkin, Secretary
Against: (3) Treasurer, Wallingford, Forsyth
Abstentions: (5) Carter, Wallmansberger, Northover, Frederick, President
02/137 MOVED: (President/Northover): "THAT the President's Report be accepted."
CARRIED U
02/138 MOVED: (President/Northover): "THAT Council thank John Vorstermans for his considerable efforts and unpaid time given as a kind donation to the Society."
CARRIED U by Acclamation
02/139 MOVED: (Secretary/Northover): "THAT the Executive Director's report be accepted."
CARRIED U
02/140 MOVED: (Northover/President): "THAT Council agree to the .nz Oversight Committee conducting a review of International matters."
CARRIED U
02/141 MOVED: (Northover/President): "THAT the Confidentiality policy be accepted and also that Council review the .nz Oversight Committee's policy for appropriateness to itself."
CARRIED U
02/142 MOVED: (Northover/President): "THAT the .nz Oversight Committee's policy on policy setting be accepted."
CARRIED U
02/143 MOVED: (Northover/President): "THAT the report of the .nz Oversight Committee be adopted."
CARRIED
Abstention: Teernstra
02/144 MOVED: (Northover/Secretary): "THAT the report of the International Affairs Committee be accepted."
CARRIED U
02/145 MOVED: (Northover/Secretary): "THAT Andy Linton's report be received and his thanks noted."
CARRIED U
02/146 MOVED: (Forsyth/Riley): "THAT Council has resolved that it will accept an amended report from Cr Teernstra on the At Large and will supply that report."
CARRIED
Abstention: Secretary, Teernstra
02/147 MOVED: (President/Secretary) "THAT the report of the Legal & Regulatory Affairs Committee be received.
CARRIED U
02/148 MOVED: (Treasurer/Northover): "THAT the Treasurer's Report and October Financial Statements be received."
CARRIED U
02/149 MOVED: (Riley/Parkin): "THAT the report of the Strategic Planning Task Force be accepted."
CARRIED U
02/150 MOVED: (Riley/President): "(1) THAT Council accept the final report of the NGI Steering Group; and (2) that Council recognise the contribution made by the group's members, in particular that of Neil James for chairing the group."
CARRIED U
02/151 MOVED: (Riley/President): "THAT Council approve expenditure of $15,000 to join NGI Consortium.
CARRIED U
02/152 MOVED: (Secretary/Treasurer): "THAT recommendations 1 to 5:
1. That this Working Group be made permanent and formalised as a Standing Committee;
2. That the name to be changed to "Governance and Constitutional Committee";
3. That the ToR as listed here be ratified by Council;
4. That Committees and Working Groups be directed to formalise their meeting dates, agendas and reports and to take up a Report Template (to be produced);
5. That a formal Model Agenda be created for Council Meetings and the consequence that papers not produced in a timely fashion be excluded from Council deliberations except as noted above;
of the Constitution Review Working Group November Report be agreed to."
CARRIED
Abstention: Northover
02/153 MOVED: (Secretary/Treasurer): "THAT recommendations 1 to 7:
1. That we confirm as standing committees of Council the Administration, International Affairs, Technical, Legal & Regulatory, Governance & Constitutional and .nz Oversight Committees
2. That the Social Impact Committee be renamed the Outreach Committee to better reflect its purpose
3. That an Audit Committee be established in principle with membership and ToR to be determined
4. That the recommended size of each Committee be a minimum of three and a maximum of seven members (excluding the Executive Director and President ex- officio)
5. That where possible at least one member of each Committee shall not be a member of Council
6. That all Committees integrate a meeting schedule with the Council meeting schedule and at least one meeting per quarter be scheduled, with additional ones held as necessary.
7. That all specific purpose sub-groups be renamed Taskforces
This would then leave Council's sub-groups as consisting of
Administration Committee
International Affairs Committee
Technical Committee
Legal & Regulatory Committee
Governance & Constitutional Committee
nz Oversight Committee
Audit Committee
Outreach Committee
Domain Name Dispute Resolution Taskforce
Future of DOMAINZ Taskforce
Internet Code of Practice Taskforce
The .nz Oversight Committee, it should be noted, has its own sub-groups such as Registrar Advisory Group.
on the Proposed Policy on Sub-Groups of Council be agreed to."
CARRIED
Abstention: Teernstra
(Foreshadowed motion originally moved Riley/Bourne)
02/154 MOVED: (Riley/Treasurer): "THAT section 6.1 of the By-Laws
" 6.1 The meeting shall be chaired by the President. In the absence of the President the Vice-President shall chair the meeting and if both are absent or stand aside then any other Elected Council Member elected by the Meeting."
be amended to read:
"6.1 The meeting shall be chaired by the President. In the absence of the President the chair moves to those officers present in the following order: Vice-President, Secretary, Treasurer; and, if all officers are absent or stand aside, then any other elected Council Member elected by the meeting."
CARRIED
Abstention: President, Secretary
02/155 MOVED: (Secretary/President): "THAT Council resolve that Sue Leader be appointed a member of the International Affairs Committee in her own right."
CARRIED U by acclamation
02/156 MOVED: (President/Secretary) "THAT Council wished to formally record a vote of thanks to Sue as this was her last attendance Council Meeting as the Society's Executive Director, though hopefully not her last involvement. The thanks acknowledged Sue's endeavours over the past years, and wished her the very best for the future."
CARRIED U by acclamation
© 2001 InternetNZ
Last updated 18 December 2002
