Council Minutes 20/08/98

MINUTES OF MEETING OF THE COUNCIL OF THE INTERNET SOCIETY OF NEW ZEALAND INC HELD AT MIRAMAR GOLF CLUB ON AUGUST 20 1998

Status: Minutes adopted at Council Meeting 11 December 1998

WELCOME

At 8:45am the President, Jim Higgins, opened the meeting and welcomed those present. Jim noted that the Executive Director would be responsible for taking the Minutes.

PRESENT

• Jim Higgins (Chair), John Hine, John Vorstermans, Stephen Bell, Jim Shaw, Roger de Salis, Liz Dengate-Thrush, Mimi Recker, Frank March (Secretary), Mark Harris, Mark Davies, Jenny Shearer, Sue Leader (Executive Director).

APOLOGIES

• Neil James, Liam Greenwood, Prashanta Mukerjee, Rodney Prescott, Colin Jackson, Bruce Sim, Don Hollander

MOVED: That the apologies be accepted. Moved: Chair –

CARRIED

ABSENT

• Steve Withers

MINUTES OF THE PREVIOUS MEETING

MOVED: That the minutes of the Council Meeting held 14 May 1998 be signed as a true and correct record. Moved: Chair

CARRIED

MATTERS ARISING FROM THE MINUTES

Roger de Salis is unable to attend Domainz AGM. Mark Harris appointed as Shareholder Representative in his place.

Note that all Councillors are welcome to post AGM drinks marking 20,000 domain names and thank you to Domainz staff for all their incredible work over the last year.

We have received Andy Linton’s resignation.

ACTION: Sue to write accepting his resignation with great regret, and noting all Andy’s work for ISOCNZ and his enthusiastic support. He will be missed on the Council

MOVED: Liz Dengate-Thrush be appointed to fill the vacancy on the Council. Moved: Chair –

CARRIED

Welcome to Sue Leader as the first Executive Director of ISOCNZ. Sue spoke briefly about her background and commitment to Internet issues.

Jenny Shearer reported on ISOC membership negotiations. ISOC wants to put ISOCNZ membership and financial details on their web site – part of making the case for us paying lower fees because of our circumstances. Jim Higgins concerned that the rules on membership have not changed enough to meet our needs, e.g., a chapter cannot run a business. Jenny/John Hine reported they’re having ongoing discussions with Gordon (?) from Scotland – still redrafting by-laws. John Hanson, VP (?) now involved. ISOCNZ details for web site circulated for decision re: web site posting. Regarding idea of affiliation vs membership – it was pointed out that affiliates have limited decision making powers. Gordon wants us on the Restructuring Committee and are keen to get us involved.

MOVED: That Jenny Shearer be on the ISOC Restructuring Committee. Moved: Chair -

CARRIED

ACTION: All Councillors – feedback on posting of membership/financial details on ISOC website.

AGM – request from Jenny Shearer re: Seminar for AGM as Jenny unable to arrange for Auckland. Sue to work with Education Committee. Jim Higgins notified that Mike Nelson (adviser to US President and VP on Internet issues and now of IBM) is available as speaker. Suggested timing to coincide with GOVIS. Jenny Shearer also reported that Grant Forsythe (TUANZ) has offered a shared Seminar in September.

The meeting broke into committees at 9:00 am.
The Council of the whole resumed at 10:45 am

DOMAINZ REPORT – Patrick O’Brien

Key Issues

• Steady progress and Domainz now viewed as one of the leading country Registries
• Oggi.co.nz – legal case continues
• University of Waikato contract – finalised for 12 months to May 1999
• Governance involvement with IANA and IFWP
• Debtor position – still high focus but improving
• Agency agreement required and need to finesse policies
• Audit and the Annual Meeting
• Need to codify moderation of .iwi domain

11:40 – Mark Harris temporarily left the meeting.

IANA REPORT-BACK

Patrick and Jim reported back on both the Geneva and Singapore IANA devolution meetings. Details have been posted to the web site. Conclusion – NZ promoted our model and it was well received eventually and will influence final structure. They knew NZ was there, NZ helped form the new direction, showed an actual example of a working model in use, final swing was towards NZ structure. The Asia/Pacific Regional ccTLD was established with Korea in Chair. wwTLD group kicked off by Fay Howard – decided to exclude NSI (against NZ feeling). The issue now seems to be – Who are the stakeholders? How will the voting work? How will new stakeholders become represented? The next meeting is in Boston. Questions and discussion followed.

Meeting adjourned for lunch at 12:10 and Mimi Recker departed – reconvened 12:45 pm.

COMMITTEE REPORTS

1. Administration Committee

Frank March reported that as Colin Jackson was not present there was no Financial Report.

Executive Director’s appointment – Sue Leader is on contract and is not an employee. The Administration Committee (AC) will be monitoring her work from week to week and will develop and/or endorse policy for Sue to action.
Up to now NZCS services have been handled by AC. This will now move to Sue on behalf of the Society.
Sue is working from the Domainz office for the short term. Will probably be moving to NZCS. Rent and phone will have to be paid for. AC will endorse whatever payment seems appropriate.
AC has developed a rough budget, Sue to develop budget till end of year as an early task. A laptop will need to be purchased, and there will be general expenses, and travel within the country which AC would endorse on behalf of the Council.
AC announced approval for Sue’s trip to the Women Leader’s Network meeting for APEC to represent ISOCNZ, and payment of the airfare of approximately $1500.
MOVED: "That the Council approve the Administration Committee to manage the budget associated with the Executive Director’s position on an ongoing basis." Moved: Frank March –

CARRIED

ACTION: Sue to prepare budget till end of year as an early task.
ACTION: Sue to organise with Howard Woolston of NZCS the financial services for Council. Report to AC (?) by email.
ACTION: Sue to prepare budget from June 30 to year end to present to AGM. Liaise with Colin Jackson.
ACTION: Sue to do Corporate Membership paper for AGM with guidance from Council.

Sue taking over the web site.

ACTION: Sue will action issues for web site from last meeting.

Fellowship Scheme - as noted in the last Minutes an Interim Fellowship Committee is to be set up – the AC will act in this role. Note that nominations are confidential. Nominees do not have to be NZ citizens, but must have an NZ connection. They do not have to be members of ISOCNZ.

ACTION: All Councillors – forward nominations directly to Jim Higgins by email. NB – use personal email address not list.

2. Policy Committee

Code of Practice: Roger has drafted an accompanying letter for Code of Practice for ISP’s (sighted). Letter asks ISP’s to sign and also emphasizes is under ongoing review and update. To be mailed to all ISP’s with requests for feedback on Code. Discussion: Signatory ISP’s will have a link on their site to ISOCNZ pages plus Code of Practice "badge". ISOCNZ page to have list of complying ISP’s. Frank felt needs tidying up before goes out – especially end section. Definition of ISP – how broad? Maybe Code of Practice for Providers of Internet Access & Service Providers. Once ISP’s are signed up will look at sanctions for signatories who breach Code. Roger will contact Bruce Simpson (Aardvark) etc once replies on Code of Practice are in from ISP’s.

ACTION: John Vorstermans will provide full list of NZ ISP’s.
ACTION: Jim Higgins develop COP badge and ISOCNZ list page with logos of all signatories
Moved: "That a Steering Committee for Code of Practice implementation be set up consisting of Frank March (Ministry of Commerce), John Vorstermans as original author, Jim Higgins, Sue Leader (with Sue as contact point). The Committee will come under the auspices of the Policy Committee" MOVED: Chair -

CARRIED Privacy Issues: The Committee wants to move on privacy issues but as they will be looked at by ISOC soon will await developments One move is to connect Direct Mailer’s Association to see how they handle issues. Point is to look at the Principles not the Mechanism.
1:45pm – Mark Harris returned to meeting Draft Code of Ethics Jenny Shearer has written. Is on NZII website.

Jim noted concern about anti-SPAM techniques being used as weapons by ISP’s against competitors.

3. Technical Committee

John Hine reported that Yk2 is in draft – needs to go on web page.
ACTION: John Hine to send draft Yk2 to Sue
Encryption – John has a huge lot of links for Encryption information. Raises the role of the committee.

4. Education & Research Committee

AGM time to move into the "virtual AGM" field. Cannot do until next year as constitutional amendments will be needed – Sue to do. Plan to have virtual AGM’s Auckland, Wellington, Hamilton, Christchurch, Dunedin at least. Also include Conference seminars – streaming audio & video? Use of university or corporate facilities? Details to be worked out by Education & Research (E&R) and Technical Committees.

ACTION: Sue – constitutional amendments for ‘virtual AGM’
ACTION: E&R and Technical Committees – start thinking about mechanisms for ‘virtual AGM’, e.g., voting, broadcast/webcast, etc and Conference for 1999.

1998: Wellington Saturday November 7 to tie in with GOVIS November 5 & 6.
Agenda:
Cocktails Friday night (with GOVIS?)

Saturday morning AGM Wellington.
1:00 pm – "The Internet Grows Up in New Zealand" Conference open
Two streams – Governance & Usage
Usage: Panel on Internet Usage – 3-4 major ISP’s on trends they are seeing (20 minutes each), moderated by Consumer’s Institute
Governance: Ethical Internet – Jenny Shearer
Tax implications of Internet Commerce – (? Dr A Bollard)
A speaker who supports a more anarchistic oriented Internet
Possibly another business oriented speaker
Dinner: Guest Speaker – Mike Nelson, ex-USA Presidential adviser, now IBM
Live Broadcast: Conference broadcast to Auckland venue where a relaxed atmosphere is available.

ACTION: Jim Higgins to confirm Mike Nelson as Guest Speaker for November 7.
ACTION: Jim Higgins to contact Gillian Reid (NZCS) to see if Sky City is available for live feed of Conference speakers

MEMBERSHIP ISSUES

Corporate membership - need for differing levels of Corporate Membership, including a multi-level subscription structure and benefits package.

ACTION: Sue to prepare paper on Corporate Membership for AGM.
ACTION: Sue to prepare Constitutional amendments for AGM , e.g., Corporate Membership, quorums for Council meetings, logical guidelines with draft by email. All circulated by 20 days before AGM.

GENERAL BUSINESS

Jim Higgins will be asking who is restanding and who is rolling over in their positions on Council. NB Appointee’s terms end at AGM.

Council Dinner perhaps after the Friday 6 November AGM Cocktails

ACTION: Sue to prepare a membership benefits paper for next Council Meeting. - Jenny Shearer – regarding the Council – we all stood to get it going – what is the new trend. Mark Harris suggested time to move from implementation and into community.

ACTION: all Councillors – think about what the ISOCNZ Council is for and where it is going now that establishment phase is over. This needs to be articulated to all members so that they can consider whether to stand.

The meeting closed at 2.25pm

©1998 The Internet Society of New Zealand
Last updated 27 August 1998