Council Minutes 11/09/99
MINUTES OF MEETING OF THE COUNCIL OF THE INTERNET SOCIETY OF NEW ZEALAND INC HELD IN THE PINNACLE ROOM, SOLWAY PARK MOTOR INN SEPTEMBER 11 1999
Status: Minutes adopted at Council Meeting 26 November 1999
1. WELCOME
Jim Higgins opened the meeting at 3:00pm and welcomed those present. The purpose of the meeting was to ratify decisions made at the earlier Strategic Planning Sessions and to finish business held over from the August 21 1999 regular Council Meeting as it was likely to be impacted by the Strategic Planning Sessions.
2. PRESENT
- Jim Higgins (Chair), Frank March (Secretary), Keith Davidson (Treasurer), Colin Jackson, , Liz Dengate-Thrush, John Vorstermans, Don Stokes, Richard Bourne, Mark Harris, Jennifer Northover, Roger de Salis, Jim Shaw, David Farrar, Mark Davies Sue Leader (Executive Director).
3. APOLOGIES
- Don Hollander, Bruce Sim, Brenda Leeuwenberg, , Prashanta Mukherjee.
MOVED: (Chair) That the apologies be accepted.
CARRIED
4. MATTERS ARISING FROM STRATEGIC PLANNING SESSION
MOVED: (Frank March/Richard Bourne) "THAT a committee in line with the paper by the Chair, Jim Higgins, (International Representation Joint Working Group) be set up ".
CARRIED U
ACTION: Executive Director to notify members of International Representation Working Group of approval to proceed.
MOVED: (Frank March/Richard Bourne) "THAT ISOCNZ supports the candidacy of Peter Dengate Thrush to be elected to the Board of ICANN ".
CARRIED U
ACTION: Executive Director notify Peter Dengate Thrush of Council support for Candidacy.
MOVED: (Frank March/Richard Bourne) "THAT in light of the increasing work load of the Executive Director a decision in principle be made to hire a P.A. to take over routine administrative tasks currently performed by the Executive Director ".
CARRIED U
ACTION: Executive Director to provide Admin Committee with a recommendation for hours of work and budgetary requirement for a PA before the Domainz AGM
MOVED: (Frank March/Richard Bourne) "THAT the Council endorses the Domainz Board of Directors recommendation for the future direction of the business in marketing and the extension of product services in New Zealand and the Pacific as presented to the Strategic Planning Weekend (Option Two)."
CARRIED U
ACTION: Mark Harris to notify Domainz of Council endorsement of Business Plan.
MOVED: (Frank March/Richard Bourne) "THAT the recommendation of the Domainz board to establish the Internet Foundation be accepted in principle.".
CARRIED U
ACTION: Mark Harris to notify Domainz Board of Council endorsement in principle of Internet Foundation.
MOVED: (Frank March/Richard Bourne) "THAT an appropriate expert be contracted to prepare a Business Case for the proposed Internet Foundation".
CARRIED U
ACTION: Admin Committee to find appropriate expert to be contracted to prepare a Business Case for the proposed Internet Foundation
MOVED: (Frank March/Richard Bourne) "THAT once the Business Case has been prepared the Council prepare a formal presentation to the membership of ISOCNZ for the 1999 AGM".
CARRIED U
ACTION: Admin Committee to ensure that a formal presentation to the membership of ISOCNZ for the 1999 AGM of the Business Case for the Internet Foundation is prepared.
FORESHADOWED MOTIONS TO CHANGE THE BY-LAWS:
MOVED: (Frank March/Richard Bourne) "THAT the By-Laws be amended by deleting the words "Guidelines" in Section 9.1".
CARRIED U
(NOTE: The first foreshadowed By Law change turns out not to be necessary as 9.1 states: "The Council may hold meetings by electronic mail or other Internet technologies subject to the Guidelines for such meetings which may be approved by the Council from time to time." It appears that all that is needed is to withdraw the current guidelines and write new ones.)
MOVED: (Frank March/Richard Bourne) "THAT the By-Laws be amended by the addition of:
"Section 9.3 For the purposes of electronic ballots the Council shall be considered to be permanently in session via the formal Council mailing list. Once an electronic ballot results in a majority of serving Councillors registering a vote "for" a motion the result shall be declared as "CARRIED", or if a majority registers a vote "against" a motion, the result shall be declared as "lost", as if a properly quorate formal face to face meeting had been held. There is no time limit on such a ballot."
CARRIED U
MOVED: (David Farrar/Mark Harris) "THAT the Council asks the Board of Directors of Domainz to consider lending ICANN $NZ50,000.00 for a fixed term."
CARRIED - Against: Jennifer Northover
ACTION: Mark Harris to refer the Council's request that the Board of Directors of Domainz to consider lending ICANN $NZ50,000.00 for a fixed term to the Domainz Board.
5. MATTERS ARISING FROM THE AUGUST 1999 COUNCIL MEETING
MOVED: (Chair) That the minutes of the Council Meeting held on 20th August be signed as a true and correct record
CARRIED U
6. Change to Financial Year
MOVED: (Chair/Frank March ) "THAT the (May 1999) motion regarding the change to the Financial Year be taken off the table"
CARRIED U
MOVED (Frank March/Keith Davidson): "That the Bylaws be amended so as to realign our financial year with the tax year to avoid similar expenditure in future."
CARRIED U
ACTION: Treasurer to prepare explanation of the change to the Financial year, with the corresponding change to the date of the 2000 AGM and the shortened term of officers in the transition year, for presentation to the 1999 AGM.
7. 1999 Forum
MOVED: (Mark Harris/Richard Bourne) "THAT with the change to the Financial Year that the 1999 "Face to Face" forum be not held and instead a formal dinner for the membership be held in conjunction with the AGM"
CARRIED U
It was noted by Mark Davies that 1999 is the 30th Birthday of the Internet. The meeting felt that the dinner could have a Birthday theme.
ACTION: Executive Director to ascertain whether Esther Dyson could act as Speaker for the Dinner
8. Schedule A
No progress - to be circulated to list for comment
9. Approval of Draft Budget
As there have been significant increases in expenditure proposed at the Strategic Planning Weekend the draft Budget cannot be approved.
ACTION: ALL email Treasurer budgetary needs for each committee by Friday Sept 17
ACTION: Executive Director email Treasurer with budgetary need for PA
ACTION: Treasurer to prepare updated draft Budget with figures from Strategic Planning and as supplied by Committees and forward to Shareholder's representative by Saturday Sept 18.
10. Financial Report
MOVED: (Keith Davidson/Colin Jackson) "THAT the Financial Report as circulated at the meeting by the Treasurer be received"
CARRIED U
Noted: comment that these are the best accounts for some time.
11. Proposed Constitutional Changes
As circulated by Cr Farrar were discussed and as no consensus was reached no motion was forthcoming.
12. Internet Code of Practice Disputes Board
Cr Northover reported on a meeting she had held with Glenn Wiigs, CEO of the Advertising Standards Association (attached).
DISCUSSION:
- the ASA could perhaps handle some of the material we receive
- funding for the ASA is a 'voluntary' levy on advertisers, advertising agencies, and publishers.
- Suggested format for ICOP Disputes Board modeled on ASA - five members - two Signatories, two for Consumers Institute, one from ISOCNZ as Chair, perhaps using ASA for Secretariat
- Need to know volume of complaints before can make a decision
ACTION: Policy Committee to work on the issue of the ICOP Disputes Board further and to continue talks with the ASA and also the Press Council regarding costs etc and report to next Council Meeting
ACTION: Cr Northover to send copy of ASA discussion report to Executive Director for inclusion in Minutes
13. Domainz Board of Directors
MOVED: (Colin Jackson/Keith Davidson) "THAT the Admin Committee be empowered to approve a change in Domainz Director's fees in line with the Institute of Directors scale of recommendations"
CARRIED
- Abstentions: Jim Higgins, John Vorstermans, Roger De Salis
MOVED: (David Farrar/Don Stokes) "THAT nominations be opened today for three Directors for the Domainz Board of Directors and close 30 September, two for a two year term and one for a one year term; noting that nominees must be a member of the Society"
CARRIED
- Abstentions: Jim Higgins, John Vorstermans, Roger De Salis
NOTED: That all current Directors will be restanding and that it will be made clear to the membership that the opening in nominations reflects only the change in policy to two year terms.
ACTION: Secretary to write to isocnz-members and isocnz-announce declaring nominations to be open and giving background
14. Honoraria for Officers
MOVED: (Liz Dengate Thrush/Jennifer Northover) "THAT the possibility of changes to the honoraria paid to Officers be referred to the Admin Committee"
CARRIED U
ACTION: Admin Committee to discuss possible changes to the honoraria paid to Officers of the Council
15. GENERAL BUSINESS
Policy Committee Report:
Liz Dengate Thrush has drafted two papers on behalf of the Policy Committee:
- a Draft Paper on ISOCNZ Policy Development and
- a Draft Paper on ISOCNZ Committees - Membership, Structure, and Workings
As time had run out all Councillors were requested to read the drafts and send any comments to Liz as soon as possible.
ACTION: ALL - read the Draft Paper on ISOCNZ Policy Development and the Draft Paper on ISOCNZ Committees - Membership, Structure, and Workings and feedback to Liz as soon as possible. (attached)
MOVED: (Liz Dengate Thrush/Jennifer Northover) "THAT the Executive Director be thanked for her outstanding work dealing with the press and being such a credible Public Face of ISOCNZ. This is well outside the job description and we thank you."
CARRIED with Acclamation
Next meeting date - TBC
Meeting closed at 4:00pm.
©1999 The Internet Society of New Zealand
Last updated 14 February 2002
