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Council Minutes 26/11/99

MINUTES OF MEETING OF THE COUNCIL OF THE INTERNET SOCIETY OF NEW ZEALAND INC HELD AT INNOVUS BOARD ROOM, GRAND PLIMMER TOWER, WELLINGTON, NOVEMBER 26 1999

Status: Minutes adopted at Council Meeting 28 January 2000

1. WELCOME

Jim Higgins opened the meeting at 12:30pm and welcomed those present.

2. PRESENT

  • Jim Higgins (Chair), Liz Dengate-Thrush, John Vorstermans, Jim Shaw, Brenda Leeuwenberg, Don Stokes, Mark Davies, Richard Bourne, Roger De Salis, Mark Harris, Jennifer Northover, Sue Leader (Executive Director).

3. APOLOGIES

  • Frank March (Secretary), Keith Davidson (Treasurer), Colin Jackson, David Farrar
  • Absent:, Bruce Sim. Lateness: Mark Harris, Jim Shaw

MOVED: (Chair) that the apologies be accepted. CARRIED

4. MINUTES OF THE PREVIOUS MEETING

MOVED: (Chair) That the minutes of the Council Meeting held on 11 September be signed as a true and correct record, with the amendment:

"THAT an addition be made to the minutes of this meeting in the first motion on page 2 where the council endorses the Domainz Business Plan Option B. The Chair will provide a copy of the slide detailing option B to be added to these minutes. CARRIED

5. MATTERS ARISING FROM THE MINUTES

No matters were arising

6. Tech Committee reports

  1. WHOIS policy (Tech Committee report)

    2. Cr Vorstermans advised that the final draft of the Tech Committee report on the WHOIS policy was completed yesterday. It has been out for comment to membership and the NZ NOG and their comments have been assessed and incorporated where appropriate.

    MOVED: (Vorstermans/ De Salis) "THAT the Tech Committee report on WHOIS policy be adopted". CARRIED U

  2. Zone Files Policy (Tech Committee report)

    3. During general discussion it was stated that no changes have been made to the Tech Committee report on Zone Files policy since October. The RFC 2010 defined policy is virtually the same but more restrictive. Are tighter rules necessary or enforceable? As long as information is used for the purpose for which it was collected there is no problem. Cr De Salis advised that so far there have been no known breaches. Cr Stokes re-iterated the current policy of application and stated that if valid reasons for the downloading could not be given then the applications could/would be refused. Executive Director advised that on an International level this functionality was desired and insisted upon.

    MOVED: (Vorstermans/De Salis) "THAT the Tech Committee report on Zone Files policy be adopted." CARRIED U

8. Submission by Joe Abley - Internet Routing Stability

Chair questioned weather this topic should be discussed by the Council before going through Tech Committee. There was general discussion. Cr Vorstermans reported that the professional means of Internet routing is MERIT which can be provided at a cost of $US200 per year /per organisation. Cr Stokes explained that there can be routing problems currently, information cannot always be delivered. Benefits of MERIT include route ownership between certain organisations, location registering. A picture of the network is managed which can resolve routing conflicts. Cr De Salis described a core database of ISP’s that adds another layer of stability to the network. It was suggested that if the Committee recommended this product would there be any funding available for any companies who could not afford it. Only large ISP's will be relevant. Those currently number between20-30. Because they are the larger companies financial help would not be needed. Cr Bourne asked that the Council's role be defined. Cr De Salis suggested that the Council’s role would be to facilitate the transfer of monies and be a commercial intermediary.

MOVED: (Higgins/ Northover) "THAT the Executive Director contact the top 20 ISP companies in New Zealand with information on the advantages of MERIT.

  • ISOCNZ to be the direct contact to MERIT but ISOCNZ would not pay for MERIT.
  • The recommendation of MERIT not be associated with membership.
  • Cr Vorstermans was assigned as technical adviser to the Executive Director." CARRIED U

ACTION: That the Executive Director contacts Joe Abley to advise him of the above information.

9. ICANN hosting

Chair advised that ICANN had planned to hold the next conference in Africa but there have been problems. ISOCNZ have offered to host the next conference in New Zealand. There was general discussion as to whether the conference if held in New Zealand should come to Wellington or Auckland. The Executive Director expressed concerns that a lot of person-hours would be needed at the time of the conference around March 15th-21st 2000. Invitations would go to 400 people, though there has been a drop off in attendance numbers for the last two conferences it is expected that more would come to New Zealand and a minimum of 200 people should be expected. Cr Northover advised that it would be useful to contact TUANZ admin as they had a lot of expertise in arranging conferences. The Executive Director suggested that there might be a couple of reasons why the delegates should visit Wellington even if the conference were held in Auckland e.g. it is the capital, the politicians are here. Cr De Salis added that Telecom is also based in Wellington. Chair advised that ICANN would be funding the conference.

MOVED: (Bourne/ Northover ) "THAT ISOCNZ formally write to ICANN to propose that their conference in March 2000 be held in New Zealand." CARRIED U

ACTION: Executive Director to write to ICANN expressing further interest and prepare a proposal as required.

10. Policy Committee reports

Policy Making Policy

Cr Dengate-Thrush advised that the only feedback she had received was that her report was "sheer perfection" J. Cr Vorstermans noted that the acceptance of this report would change the method of setting new policy in the future. General discussion about a WEB based discussion page followed that outlined the advantages of this more considered approach. Cr De Salis recommended a WEB page that could help as a template for such a new discussion page. Page details are www.scitechdaily.com and www.cybereditions.com/aldaily. The Executive Director noted that this new approach would also fit in with new general communication policy.

Committee Policy

Cr Dengate-Thrush advised that more structure had been detailed since the first draft of the report. It was noted that the Executive Director is on all committees.

MOVED: (Northover/Dengate-Thrush) "THAT both the Policy Making Policy and the Committee Policy reports be adopted." CARRIED U.

11. "Internet Foundation" (Admin Committee report)

As no Admin Committee members were present the Executive Director gave the report. She advised that currently we have letters from our lawyer outlining the choices in types of structure the Foundation could take, and information from the Public Foundation Society, but the Admin Committee does not believe a report will be ready by the AGM. General discussion suggested that the members be advised before the AGM that this is the case and that it be made clear that this report is not dead but more work is needed.

Much general discussion about Domainz profit. What defines acceptable profit? How much is the profit being discussed? This year there will be no profit and next year may be the same. It was suggested that until it was clear what was being talked about it would be difficult to make any decisions.

14:00 Cr Northover leaves to return at 15:00.

The Council was advised that Chair would be chairing the AGM but he retained the option of handing the Chair over if he wished to speak to any items of business.

14:10 Cr Harris arrives.

MOVED: (Dengate-Thrush/Northover ) "THAT a press release be issued by the committee to highlight upcoming events such as the possibility of the ICANN conference being held in New Zealand, the Merit Proposal, Internet Code of Practice, "Who is ISOCNZ?", and information on the AGM. Any ideas or thoughts to mailed to the Executive Director." CARRIED U.

12. ICANN report back (various)

Chair advised that the cheque for the loan to ICANN had been brought back to New Zealand because of the uproar over funding and questions about the stability of ICANN. The US government is still reacting to the last ICANN Board election.

14:30 Cr De Salis leaves to return 15:30.

The Chair reported on the meeting between IANA/ICANN and the ccTLD's This meeting involved two people - Josh Elliot (IANA) and Andrew McLaughlin (ICANN). Big concerns were raised when it was asked several times of Andrew McLaughlin what the policy was for the delegation of ccTLD’s, the answer eventually was that Andrew McLaughlin did not know. The Executive Director reported that regarding the query of ICP1 being a rewrite of 1591, this is not the case and ICP1 is not different only broader (ICP1 simply means ICANN Corporate Paper #1). Regarding the above questions on the policy for delegation of ccTLD’s the agreement had been that if the ccTLD and their government could not sort the problem out for themselves then they should go back to ICANN, there was also an undertaking to develop a policy. GAC would like to get control of delegation/ redelegation. Also concerns were expressed that ICANN may not survive. Chair is currently a member of MAC2 (Membership Advisory Committee) which is trying to decide what constitutes a member-at-large for ICANN. This is becoming a re-run on MAC (1), which could not accomplish anything and was disbanded.

General discussion about the need to have someone represent the New Zealand government at an upcoming GAC meeting in Sydney.

RESOLVED To wait for the outcome of the New Zealand election and take advice from Frank about who to send to Sydney.

13. AGM

General discussions on the best method for giving all members not physically present at the next AGM access to follow the meeting. Audio alternatives were discussed including REAL Audio and Speak Freely (recommended by a member). Chair wanted to be sure that whatever was decided upon it could be ready in two weeks.

15:00 Cr Northover returns

Cr Leeuwenberg suggested having the meeting typed in real time onto a Web page that all members could access. Members could then send in questions while the meeting was still in progress. Concerns about accuracy and speed of dissemination of information were expressed, it was argued however that a written version of the meeting would be far easier than audio which tends to be inaudible anyway. Also this method has very few technical implications and could be easily and cheaply set up. Cr Harris offered to run a laptop fielding incoming questions via email.

15:15 Cr De Salis returns

ACTION: Cr Leeuwenberg, Cr Vorstermans, Cr Harris and the Executive Director are to come up with a working tested model no later than 3rd December. RESOLVED.

14. Y2K Coordinating Committee

The Executive Director advised that the at the ICANN meeting in LA the Y2K readiness session reported that the Internet will be largely Y2K compliant and will not fall over. An invitation was made for ISOCNZ to act as the New Zealand co-ordination point. As Cr De Salis will be acting as the CISCO Y2K co-ordination point and will have links to the Emergency Response Team at the ministry he is happy to take on the role.

MOVED: (Bourne/Stokes) "THAT Cr De Salis be the ISOCNZ Y2K Co-ordination link point.

ACTION: Executive Director to notify Domainz that Cr De Salis will be the ISOCNZ Y2K Internet Co-ordination link point.

15:45 Cr Shaw arrives

15. Internet Code of Practice Promotion

Cr De Salis advised that Paradise will sign the Code. We need a promotion to gain other ISP's as signatories. Cr Northover suggested the Consumer Institute. The Executive Director advised that liaison with Consumers' was already in place and both they and Netguide had done recent articles promoting the Code. A documentary is being made which will include the Internet Code of Practice and who has and has not signed. Chair asked if we had written to all ISP’s in the country. The Executive Director advised that we had written to most but not all.

ACTION: Executive Director and Cr De Salis to work on further promotion by contacting all ISP's and as many web-design firms as possible. A campaign targeting the end user to be designed.

16. General Business

.iwi

Te Puni Kokiri (TPK) has agreed to moderate, contact name Aroha Mead. Cr Harris pointed out that this would not take the committee completely out of the firing line. Chair asks that we write to TPK and ask for their delegation policies. Cr Harris noted that next week we would have a change in moderator for .govt - both local and national. Convenors of both groups have changed. In this regard Chair will copy Cr Harris on a note to Graham Marshall.

ACTION: Secretary to write to TPK asking for a copy of their moderation policies.

Proposed Amendments to Articles by David Farrar

Cr Northover drew to the Council's attention the wording and presentation of the proposed amendments and noted that they were not appropriately done.

The Chair noted that the Articles of Association are four years old and it may be timely to relook at them. Cr Dengate-Thrush suggested the formation of a sub-committee to review all the Articles.

MOVED: (Stokes/Dengate-Thrush) "THAT a working group be formed to review the Articles of Association and By-laws of ISOCNZ.. The work group is to be chaired by Cr March who will decide membership of the committee. It is recommend that there be non-councillors on the committee." CARRIED U

0867

Cr Dengate-Thrush suggested that a working group be set up and an issues paper developed, post election, to publicise the problem to the government . There was general discussion regarding the current situation. Telecom should have been able to get 0867 working but had not been able to. Cr Northover requested that the subject of TUANZ failing to lobby Telecom be raised at the AGM. During general discussion it was suggested that ISOCNZ work more closely with TUANZ. Cr De Salis expressed fears of marginalisation in New Zealand as outlying areas would not be considered profitable and would lose service as high revenue areas are moved to cable or fibre.

Chair suggested that this topic was outside the scope of this Council but also suggested that a co-operative paper could be written with TUANZ. Cr De Salis suggested that the FCC paper be considered, is access to the Internet a utility right? More general discussion, should ISOCNZ ally itself to a body formerly seen by some as a "Telecom basher"? The Council believes that TUANZ is not in that position.

MOVED: (Dengate-Thrush/Northover) That we invite TUANZ to work with ISOCNZ to develop a joint 0867 issues paper under the auspices of the Policy Committee . CARRIED U

Admin Committee proposed Amendments

Executive Director drew the proposed amendments to the attention of the meeting, noting that they had been circulated on list.

Next meeting tentatively set for February 2000 – TBC

Meeting closed at 16:30

©1999 The Internet Society of New Zealand
Last updated 15 February 2002

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