Executive Committee Report to Council 17/10/03

Executive Committee Report to Council
13 December 2003

Status: Accepted at Council Meeting 13/12/03

The Executive Committee met in person on 15 November. There are no recommendations requiring Council's consideration. However, this report is a summary of the matters tabled and discussed.

Reports and Updates

The Executive Committee received updates and considered the progress of:

• The Internet Code of Practice Taskforce
• Website Project
• Interoperability Project (notably TUANZ's position, which is not fully supportive and a view that Council should be approached for bridge-funding to maintain momentum should there be a gap between project phases).
• Cyberlaw - The Committee received the final agreement that was signed 14 November for Cyberlaw Initiative with Victoria University.
• NZOC Appointments Review
• Business Plan
• APTLD Meeting

Administrative Matters

Relocation of the InternetNZ office to new premises has been approved and ED is progressing plans for the shift. Executive Committee considered the matter of how rent might be apportioned between the subsidiaries.

ED is finding that there is a lot of work involved in dealing with multi-signatory bank accounts and service from the banks has been disappointing. Chris will instigate the drafting of a treasury policy (Audit Committee).

Other Issues

Members Communication - It was noted that regular communication with members was required. Simon updated the committee on members' views on InternetNZ communications and the need to address the issue of passive members prior to any new membership drive. It was suggested a physical newsletter be prepared by on a monthly basis.

AGM - There was discussion on linking the AGM to another conference event. Simon noted that the AGM timing and event management needed to be included in the Communications Plan. It was noted that the Governance & Constitutional Committee has discussed holding a completely electronic AGM. A review was required of last years AGM and discussion points for a way forward be included.

HR Policy - The Executive Committee discussed reviewing InternetNZ's current HR policies. The committee agreed to ask, through NZOC, the DNC, who employs the most staff, to undertake a review of employment/human resources policies. It was noted that an HR mission and set of policies was required for InternetNZ. Peter suggested that NZRS policies should be incorporated and that as DNC, NZRS and InternetNZ using same floor then policies should be consistent across the three. Special attention to OSH provisions for volunteers and mobile employees was required and these needed to be addressed prior to relocation.

Correspondence Out

• To NZRS be sent expressing what InternetNZ dividend policy is
• To Carol stating Council has agreed to sign lease

© 2001 InternetNZ
Last updated 08 December 2003